Project Coordinator, UTIA General Services

Project Coordinator

The Project Coordinator plays a key role in supporting the planning, execution, and successful completion of research, education, and outreach initiatives. This position is responsible for coordinating project activities, managing timelines and deliverables, and ensuring compliance with institutional and sponsor requirements. The coordinator works closely with faculty, staff, and external partners to facilitate communication, organize meetings and events, track budgets and expenditures, and maintain accurate project documentation. In addition, the role involves monitoring project progress, preparing reports, and identifying opportunities to improve efficiency and outcomes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while contributing to UTIA's priorities of advancing agriculture, natural resources, and community development across Tennessee.

Responsibilities

Assists with managing the UTIA capital project portfolio by:

• Coordinating assigned projects, including reviewing and monitoring project progress.
• Ensuring collaboration and communication between internal and external stakeholders.
• Developing and managing assigned project files throughout project life cycle.
• Collecting and assimilating applicable data for the preparation of internal/external reports.

Assists with day-to-day UTIA facilities management operations by:

• Identifying, inspecting and prioritizing building maintenance and health and safety issues.
• Coordinating with UTK Facilities Services to schedule preventative maintenance for all campus-based facilities.

Coordinates surveys and maintains an inventory of all UTIA facilities (campus based and statewide) including offices, classrooms, laboratories, conference and meeting spaces, research, storage, maintenance rooms and greenhouses.

Qualifications

Required Qualifications:

• Education:

  • Vocational certification or technical training in project coordination, construction management, or similar industry experience.

• Experience:

  • 2 years relevant experience in project coordination including planning meetings, agendas, and stakeholder communications.

  • Assisting project managers with planning and administration.

  • Creating, editing, maintaining project management databases, using industry-standard software and supporting project tracking, reporting, and progress.

• Knowledge, Skills, Abilities:

  • Knowledge of Project Coordinator practices.

  • Strong and effective written and oral communications skills.

  • Excellent interpersonal skills and ability to perform as part of a cross-functional team.

  • Project Management software and organizational skills.

  • Ability to coordinate team member priorities to ensure project milestone achievement.

  • Ability to assess project descriptions for potential challenges or friction points and propose solutions.

  • Knowledge of, and ability to coordinate, conduct, and catalog Facility Condition Assessments.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications:

• Education:

  • Bachelor's degree in project or construction management.

  • Certification: Industry certification such as CAPM, PMP, or similar.

• Experience:

  • 5 years of relevant experience in construction management, procurement, facility maintenance, and environmental, health, and safety training.

• Knowledge, Skills, Abilities:

  • Knowledge of construction management processes

  • Ability to effectively communicate with contractors, architects, engineers, and various client/user groups.

Work Location:

• Location: Knoxville, TN
• Onsite

Compensation and Benefits:

• UT market range: 07
• Anticipated hiring range: 25th percentile to midpoint
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions:

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before April 24, 2026.

• Resume

• Cover Letter

About The University of Tennessee Institute of Agriculture:

The UT Institute of Agriculture (UTIA) provides Real. Life. Solutions. to some of society's most pressing issues. We serve all Tennessee citizens and beyond through the work of world-renowned researchers, teachers, and experts.

The Institute began in 1968, when three agricultural units operating under the auspices of the University of Tennessee System were brought together to focus on Tennessee and its citizens. The units were the College of Agriculture (now the Herbert College of Agriculture), the Agricultural Experiment Station (now AgResearch), and the UT Agricultural Extension Service (now UT Extension), which has offices in all ninety-five counties in Tennessee.

In 1974, the Tennessee legislature established the UT College of Veterinary Medicine as a fourth unit. Having this college incorporated into the structure of the Institute made it fully integrated into the food animal production and health system, further filling out UTIA's land-grant driven outreach, education, and research mission.

We also fulfill the land-grant mission through our Smith Center for International Sustainable Agriculture, which provides learning opportunities for students and outreach around the world, and our nationally recognized State Botanical Garden of Tennessee.

From the outset of the Institute's years, students, stakeholders, and all Tennessee citizens have been the focus of our work. We seek to support food, fiber, and energy systems; enrich the economy; enhance biodiversity and environmental quality; develop the workforce; and strengthen the health of humans and animals. Learn more about this work in our 2025-2030 strategic plan, Growing Greatness.

The state is our campus, and our vision, mission, and values are at the core of the work we do.

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employeesthe Volunteerswho uphold the university's tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine. Apply today and join the Tennessee Volunteer community!

Job Info

• Job Identification 7601
• Job Category Administrative
• Job Schedule Full time
• Locations Knoxville, TN