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The Hire Solution
Office Manager - Veterinary PracticeThe Hire Solution • Austin, TX, United States
Office Manager - Veterinary Practice

Office Manager - Veterinary Practice

The Hire Solution • Austin, TX, United States
4 days ago
Job type
  • Full-time
Job description

Veterinary Office Manager

An established veterinary practice in Central Austin is seeking an experienced and highly organized Office Manager to join our growing team. We are a full-service animal hospital dedicated to providing exceptional care and service to pets and their owners throughout the Austin community.

This is an excellent opportunity for a proactive professional who enjoys a fast-paced environment, thrives on organization, and has a passion for customer service and animal care. The ideal candidate is a strong communicator, capable multitasker, and hands-on team player who can help support the daily operations of a busy veterinary practice.

Key Responsibilities

  • Oversee daily office operations to ensure efficiency and exceptional client service
  • Greet clients, answer high-volume phone calls, and provide a welcoming customer experience
  • Coordinate appointments, meetings, and staff schedules
  • Maintain organized office records, files, and documentation

Team Support & Coordination

  • Supervise, train, mentor, and support administrative office staff
  • Delegate tasks and monitor workflow to maximize team productivity
  • Assist leadership with special projects and operational initiatives
  • Provide administrative support to Practice Management as needed

Accounting & Office Management

  • Process accounts payable and prepare bank deposits
  • Maintain office supply inventory and coordinate purchasing of supplies and equipment
  • Assist with facilities coordination, vendor communication, and office maintenance
  • Coordinate company meetings, staff events, and internal activities

Marketing & Client Engagement

  • Support and help coordinate social media and community engagement efforts
  • Assist with initiatives that enhance client communication and overall customer experience

Qualifications

  • 5+ years of experience in an office management, administrative, or operations role
  • Previous experience in a veterinary clinic, medical office, healthcare, or professional services environment preferred
  • Proficiency in QuickBooks, Microsoft Excel, Word, and Outlook
  • Strong organizational and multitasking skills with excellent attention to detail
  • Ability to prioritize responsibilities and work independently in a fast-paced environment
  • Excellent communication, customer service, and interpersonal skills
  • Positive attitude with a team-oriented and service-focused mindset
  • Passion for animals and commitment to providing outstanding client support

Why Join Us

  • Established and respected veterinary practice serving the Austin community
  • Collaborative, supportive, and team-oriented culture
  • Opportunity to make a meaningful impact in a growing practice
  • Variety in responsibilities with strong day-to-day involvement in operations
  • Work alongside professionals dedicated to high-quality animal care

Position Details

  • Full-time, on-site role
  • Located in Central Austin, Texas
  • Competitive compensation based on experience
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Office Manager - Veterinary Practice • Austin, TX, United States

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