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Executive Office ManagerIntegra Staffing and Search • Atlanta, GA, United States
Executive Office Manager

Executive Office Manager

Integra Staffing and Search • Atlanta, GA, United States
24 days ago
Job type
  • Full-time
Job description

Executive Office Manager

The Executive Office Manager will oversee the general administrative function and activities of the office.

Supervisory Responsibilities:

  • Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.
  • May assist in training newly hired administrative staff

Duties/Responsibilities:

  • Directs office activities and functions to maintain efficiency and compliance with company policies.
  • Coordinate and manage the resources of the corporate office facilities.
  • Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
  • Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
  • Oversees telephone services, email correspondence, and sorting/mail distribution.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Maintains systems for tracking and renewing business licenses.
  • Maintains systems for tracking and communicating with landlords.
  • Manage scheduling of property tax payments and assessments.
  • Manage list of company vehicles, drivers, motor vehicle reports.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Excellent interpersonal skills
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong supervisory and leadership skills.
  • Understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to function well in a high-paced and at times stressful environment.
  • Understanding of how to operate standard business equipment.
  • Proficient with Google Office Suite, Microsoft Office Suite or related software.

Education and Experience:

  • High school diploma or equivalent required
  • Associates degree in office administration or related Bachelor's degree in business field preferred.
  • At least five years of administrative and clerical experience preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
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Executive Office Manager • Atlanta, GA, United States

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