Exa is building a search engine for the AI era. Our Search API currently powers Agents, Fortune 500s and AI labs as we transform an industry that hasn't been disrupted since the 90s. We're a largely SF-based team of ~100 from Harvard, MIT, Meta, Google Research, ex-founders & dropouts alike.
We are rapidly building the most intelligent search engine in history. We're high agency, low-ego, and united by the feeling that this is one of the last problems worth getting right.
We're looking for an in-person Administrative Business Operations lead to be the operational support for key executive-led initiatives from our San Francisco office.
This role sits at the intersection of executive support and operations. You'll carry deep context across the company leadership trusts you to parse what matters, drive things forward, and make good calls with limited oversight.
If you've ever wanted a role that combines the intensity of a Chief of Staff with the hands-on ownership of running a high-growth startup's operations, this is it.
Operate as an extension of leadership maintain deep context across GTM, product, and company strategy. Be a sounding board, a forcing function for clarity, and someone who makes sure important things don't stall
Triage and prioritize across the C-suite parse what's urgent, surface what needs attention, handle what you can directly, and bring structure to the chaos
Support GTM operations help optimize sales processes, maintain CRM hygiene, build dashboards, track KPIs, and provide insights to leadership
Coordinate cross-functional projects lead initiatives that span sales, marketing, recruiting, workplace, culture, and product when they need someone to drive them
Support recruiting initiatives coordinate long-courting logistics, manage scheduling for key hires, and ensure a seamless onsite experience
Drive process improvement you see broken workflows and fix them. You build systems that scale, not just ones that work today
Handle the unexpected urgent, ambiguous, important things come up constantly. You care deeply about the company and make yourself available when it matters
3+ years of experience as an operator in a high-trust role ideally at a high-growth startup or in consulting/banking/VC
You're intense and organized you can derive clarity from dozens of simultaneous workstreams, prioritize effectively, and execute with little oversight
Excellent communicator who can engage with leadership, enterprise customers, investors, and cross-functional partners
Low ego, high agency you do whatever needs doing and you don't wait to be asked - no task is too big or too small.
Strong judgment and discretion with sensitive information
Comfortable with modern tools and AI you look for ways to automate and move faster
Understanding of enterprise software and AI/ML market dynamics is a plus
Based in or able to relocate/commute to San Francisco
This is a full-time, in-person role in San Francisco. In addition to premium healthcare benefits (medical, dental, vision), we also offer fertility benefits and a monthly wellness stipend to all of our employees.
Administrative Business Operations • San Francisco, CA, United States
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