Project Coordinator

Job Description

Job Summary:

The Project Coordinator provides high-level administrative and operational support to the assigned business unit, serving as the primary point of contact for internal and external stakeholders on all administrative and informational matters. Additionally, this role delivers targeted marketing and project assistance to Sales and Project Managers, while offering cross-functional backup and collaborative support to other regional offices.

Essential Duties and Responsibilities:

• Plan and execute department meetings, sales conferences, and vendor presentations as directed, including managing logistics for room bookings, catering, and virtual platforms.
• Document and distribute comprehensive meeting minutes and actionable recap emails to all attendees.
• Coordinate the end-to-end onboarding process for new hires in collaboration with Human Resources, ensuring first-day schedules, itineraries, and team introductions are established in advance.
• Facilitate new hire technical setup by coordinating IT provisioning requests, email setup, building access key fobs, and corporate business cards.
• Monitor Lead Generation platforms for upcoming bid opportunities and manage the distribution of pre-bid notifications.
• Support the team by preparing prequalification packages, compiling RFP responses, and assembling bid presentation materials.
• Generate and distribute financial and accounting reports for Sales and Project Managers.
• Manage corporate event ticket allocations for the Construction Group.

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Strong interpersonal skills with a proven ability to build rapport across diverse departments and personalities.
• Exceptional verbal and written communication skills tailored for professional environments.
• Robust organizational skills with a track record of managing multiple competing priorities and consistently meeting tight deadlines.
• Demonstrated excellence in customer service, with a strong ability to navigate complex client issues and engineer win-win solutions.
• High attention to detail with an unwavering commitment to accuracy and timely project delivery.
• Deep understanding of strategies required to maximize the productivity and efficiency of construction and technical teams.
• Strict adherence to data privacy protocols, with a proven ability to handle sensitive and confidential information with total discretion.
• Ability to work extended hours or overtime as required by business demands.

Education and Experience:

Required:

• High School diploma or equivalent
• 2+ years' experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project
• 1+ years' experience/intermediate-level usage of desktop publishing software applications

Desired:

• Associate degree or higher
• Experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator
• General knowledge of the construction or service business

ACCO Competencies:

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• People Skills: Is approachable and gains the mutual trust and respect of others. Understands people's strengths & weaknesses and actively seeks to understand other perspectives.
• Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to the organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.
• Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.
• Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for their actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

No direct reports

Travel Requirements:

Travel required x-x% of the time to other office locations.

Hours:

This is a non-exempt position from Monday through Friday. Work hours begin and end between 8:00 am and 5:00 pm with a one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary for business needs

Physical Demands:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Prolonged sitting.
• Frequently required to reach with hands and arms.
• Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages: $20.34 to $26.83 per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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