Police Administration Manager

The Position

Under direction of the Chief of Police, manages, plans, directs, and coordinates the Police Department's Administration Division which includes Communications, Records, Youth Services, Crime Analysis and Information Systems; prepares and administers the Department's budget and grant acquisition; serves as a member of the Police Department Management Team; researches and prepares staff reports; develop, implements, and evaluates the Administrations systems and procedures; performs other related duties as required.

Examples of Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Under direction, manages, plans, directs, and coordinates the Police Department's Administration Division which includes Communications, Records, Youth Services, Crime Analysis and Information Systems; prepares and administers the Department's budget and grant acquisition; serves as a member of the Police Department Management Team; researches and prepares staff reports; develop, implements, and evaluates the Administrations systems and procedures; performs other related duties as required; Supervises, plans, directs, and coordinates all assigned Police Department personnel; conducts research into a variety of law enforcement and administrative issues; develops, implements and reviews operating procedures; ensures that activities/actions are conducted in accordance with related laws, ordinances, regulations, and policies; Oversees and maintains all department supplies; makes purchases; plans and coordinates equipment installations; administers all Police Department service contracts; ensures that the systems are maintained and operated efficiently and economically; Prepares and administers the Police Department's budget; researches and develops new procedures and proposals; prepares directives, which outline these procedures; participates in the development of department goals and objectives and policies; Prepare and oversee grant proposals; Monitor and administer all police grants; Manage all aspects of the Youth Services Division including Police Activities League (PAL), Teen Academy, LEAD'S and Junior LEAD'S; Oversee the appointment process of all personnel; coordinate and manage compliance of all staff training; Review and implement best practices regarding personnel training that is efficient, effective and fiscally responsible; Answers questions from the public by phone or in person; advises and provides liaison to other departmental staff, other City Departments, other agencies, and the public regarding responsible areas; Meets and consults with management staff, the public, legal advisors and representatives of other governmental agencies; coordinates activities with other law enforcement agencies; Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public; May make presentations to City Council, other governmental agencies, and a variety of civic organizations as directed by the Chief of Police; May be exposed to confidential and privileged information during the course of duties, which shall be maintained as such; Maintain the confidentiality of privileged information which he/she may be exposed to during the course or duties; Assumes responsibility for ensuring the duties of this position are performed in a safe, efficient manner; Performs other related duties as assigned or as situations requires.

Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Modern principles and practices of municipal criminal justice systems; Organization and functions of a municipal law enforcement agency; Principles and practices of law enforcement records management; Principles and practices of program and budget development, administration and evaluation; Modern law enforcement communications techniques and equipment; Automated law enforcement information systems and procedures; Methods and techniques of supervision, training and motivation; Basic principles of mathematics; Applicable federal, state and local laws, codes, and regulations; Methods and techniques of scheduling work assignments; Standard office procedures, practices, and equipment; Modern office practices, methods and equipment including a computer and applicable software; Methods and techniques for record keeping and report preparation and writing; Proper English, spelling, and grammar; Occupational hazards and standard safety practices. Skills: Operate an office computer and a variety of word processing and software applications. Ability to: Administer Police Department divisions; Interpret and explain laws, regulations and rules, as well as departmental policy and procedures; Plan, organize, direct, and evaluate the work of subordinate staff; Supervise and participate in the establishment of departmental goals, objectives, and methods for evaluating achievement and performance levels; Analyze complex law enforcement issues, evaluate alternatives and reach sound conclusions; Make adjustments to standard operating procedures as necessary to improve organizational effectiveness; Develop and implement plans for law enforcement services; Interpret and explain laws, regulations, rules, and departmental policies and procedures; Maintain appropriate flow of communication and chain of command; Identify and inform superiors of sensitive issues/situation; Supervise, train, and motivate assigned staff; Act quickly and calmly in emergency situations; Work flexible hours, including weekends and split shifts; Apply applicable laws, codes and regulations; Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships. Education and Experience Guidelines Any combination of equivalent education, training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor's degree in Public Administration, Business Administration, Criminal Justice, or a closely related field from an accredited college or university. A Master's degree in Public or Business Administration or a closely related field is desirable. Experience: Five (5) years or more of responsible administrative or management experience involving police records management, grants administration, records, communication, crime analysis, and budget preparation and analysis. License or Certificates: A valid California Class C Driver's License. Physical Requirements: Must meet approved physical and pre-placement medical standards for the position. Bilingual Pay: Employees who qualify and are certified to speak Spanish may be eligible to receive bilingual pay.