Degree Audit Coordinator

Degree Audit Coordinator

The Student Services Program Coordinator manages student educational planning and degree audit functions by maintaining curriculum data, validating academic records, and ensuring the accuracy of degree requirements within university systems. This position provides support to faculty, staff, advisors, and students by resolving degree audit and registration issues, interpreting academic policies, and assisting with curriculum and course exception processing. The coordinator monitors and analyzes student record data, identifies discrepancies, and collaborates with campus partners to implement solutions and process improvements. Additional responsibilities include supporting system functionality, training end users, and assisting with ongoing maintenance and enhancement of student information and educational planning systems.

The University of South Carolina offers a valuable benefits package including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at

Advertised Job Summary - The Student Services Program Coordinator manages student educational planning and degree audit functions by maintaining curriculum data, validating academic records, and ensuring the accuracy of degree requirements within university systems. This position provides support to faculty, staff, advisors, and students by resolving degree audit and registration issues, interpreting academic policies, and assisting with curriculum and course exception processing. The coordinator monitors and analyzes student record data, identifies discrepancies, and collaborates with campus partners to implement solutions and process improvements. Additional responsibilities include supporting system functionality, training end users, and assisting with ongoing maintenance and enhancement of student information and educational planning systems.

Job Related Minimum Required Education and Experience - Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications - Experience with university student information systems and degree audit systems.

Knowledge/Skills/Abilities - Strong problem-solving and analytical thinking skills. Capacity to manage multiple tasks with competing priority. Able to concentrate on work in a stressful environment and complete multiple concurrent tasks in the midst of interruptions. Experience establishing good working relationships with client peers across the University system. Excellent computer skills and knowledge of basic personal computer software (MS Office). This position requires judgement and discretion in dealing with confidential student information. The successful employee must be self-motivated and able to exercise sound judgment.

Job Duties

Job Duty - Coordinate the scribing academic program requirements in DegreeWorks' Degree Auditing System by making necessary updates to align scribe detail with approved program requirements at the undergraduate, graduate, medical, law and pharmacy levels. Works with the Assistant Registrar for Academic Bulletins to ensure that scribe detail corresponds with published degree requirements.

Essential Function - Yes

Percentage of Time - 40

Job Duty - Work with the Senior Associate registrar to coordinate the functionality and end user support of the Student Educational Planner (SEP).

Essential Function - Yes

Percentage of Time - 10

Job Duty - Verify the accuracy of new scribing work by running tests; identify and resolve course equivalency and transfer articulation issues by working with Transfer Registrar staff; identify and report discrepancies in academic policies, procedures, and curricula. Work with the Senior Associate Registrar to address scribing issues related to the Financial Aid "Course Program of Study" module which leverages DegreeWorks data to determine Title IV Financial Aid eligibility.

Essential Function - Yes

Percentage of Time - 30

Job Duty - Work with academic units to ensure the accuracy of new and amended scribe detail and templates in the Student Educational Planner. Assist and provide guidance on applying course exceptions, notes, interpretation of degree audits, and remedying audit issues.

Essential Function - Yes

Percentage of Time - 10

Job Duty - Coordinate End User Support by providing curriculum validation and scribe support to (a) academic advising personnel (faculty and staff academic advisors as well as academic department personnel authorized with roles in the DegreeWorks system), and (b) students (undergraduate students and students in select graduate level programs). Assist the Senior Associate Registrar for Educational Planning in other miscellaneous duties as assigned.

Essential Function - Yes

Percentage of Time - 10