Equipment Project Coordinator

Equipment Project Coordinator

GMM Pfaudler ( is a global leader in providing high-quality engineered equipment, systems, and services for the chemical, pharmaceutical, nutraceutical, food, polymer, and other industries. GMM Pfaudler US Inc., our U.S. division based in Rochester, NY, serves the U.S. and Canadian markets. We have an immediate opening for an Equipment Project Coordinator to support ongoing and future business.

Position Overview

The Equipment Project Coordinator will report directly to the Director of Technology Sales, Americas, in support of successful execution of new and refurbished equipment orders. The Equipment Project Coordinator will be the primary interface between the company and the customers for open orders. The successful candidate will work with multi-disciplinary colleagues throughout the organization as required to manage all aspects of the orders and ensure successful completion on time, and within scope.

Essential Duties And Responsibilities Include The Following. Other Duties May Be Assigned.

• Facilitating communication between all stakeholders after the return of approval drawings from the customer (or at the handoff between sales and engineering if no drawings are required), including scheduling meetings and recording and distributing updates. Involvement could start prior to this point for more complex projects to ensure a seamless transition.
• Manage the relationship with the customer and all communications between the customer and Pfaudler.
• Monitor established project schedule to track, communicate progress, and escalate when there is risk of meeting the timeline. When required as part of order scope, work with planning team(s) to develop a detailed project schedule; monitor, update and communicate at required frequency intervals to customer.
• Manage Changes including understanding customer change requirements and communicating to internal engineering and operation departments, gathering cost and schedule impact, executing change notices and change orders, and tracking associated drawing and documentation changes.
• Ensure all documentation requirements are met as per project requirements.
• Organize and maintain comprehensive project documentation including meeting minutes, project plans, and status reports.
• Perform other related duties as assigned.

Qualifications & Experience

• Bachelor's degree (B.S.) Mechanical Engineering preferred with custom fabricated equipment experience and/or Project Management experience. Associate's degree (A.S.), Mechanical Technology, also considered with appropriate industry experience
• 3+ years related experience and/or training; or equivalent combination of education and experience.
• Strong project management skills, with the ability to work independently and collaboratively with cross-functional teams.
• Project Management Professional (PMP) is a plus.
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Attention to detail
• Ability to prioritize tasks and manage multiple orders simultaneously
• Team collaboration skills

Supervisory Responsibilities

• This role currently has no direct reports.

Language Skills

• Must be fluent in English (spoken and written).
• Ability to read, analyze, and understand customer technical requirements and specification sheets as well as internal technical specifications and drawings.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from multidisciplinary groups, individuals.

Physical & Work Environment Requirements

• Primary work location: GMM Pfaudler's Rochester, NY office.
• While minimal, occasional travel to other GMM Pfaudler locations, domestic or international, could be required depending on the nature of the project to conduct status updates, track performance to established schedules and be present for customer visits.

Why Join Us?

• Be part of a globally recognized industry leader with a legacy dating back to 1884.
• Work in a collaborative and growth-oriented environment that values innovation and initiative.
• Competitive compensation and benefits package.

Employer's Disclaimer:

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship and in accordance with the Collective Bargaining Agreement.