Energy - Project Manager V - Overhead

Project Manager V

The Project Manager V position is the entry-level role within KCI's Energy Project Management career path, designed for individuals developing their project management expertise. This role involves managing smaller-scale projects with limited subconsultants and scope, serving as a foundational opportunity for learning and growth under the guidance of senior Project Managers. The Project Manager V is a key contributor to project success, responsible for coordinating technical staff, managing subconsultants, and liaising with vendors and suppliers to ensure seamless project execution from initiation through completion. Strong organizational skills and an eagerness to develop in a dynamic team environment are essential for this role.

Key technical skills required include:

• Detail-oriented with strong organizational and time-management skills, which includes monitoring project billing and related expenses.
• Ability to effectively manage and lead a team of designers, and field staff ensuring consistent daily communication, collaboration, and operational alignment.
• Oversee and manage all activities including prioritizing and assignment of tasks, tracking progress, and ensuring timely and accurate completion of submittals with short turnaround time.
• Build and maintain strong working relationships with clients, and internal project team.
• Working knowledge of power distribution systems, which includes design, permitting, and construction standards.
• Ability to safely lead damage assessment efforts following significant weather events, to include office and field assessment activities.
• Skilled in leading quality control initiatives and streamlining team workflows to ensure project deliverables consistently meet established standards and client expectations.
• Capable of motivating team members and effectively training them in new skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proactively identify risks and implement effective mitigation strategies to minimize project delays and ensure compliance.
• Experience with project management tools and systems (e.g. Maximo, SmartSheets).
• Familiarity with both overhead (OH) and underground (UG) power distribution construction processes.
• Experience coordinating with Departments of Transportation (DOT) and other utilities on major roadway projects, ensuring alignment across multiple stakeholders.
• Familiarity with DOT plan submittals and review processes (30/60/90/100 design stages).

The key responsibilities of this role include:

• Manage all aspects of the project(s), including technical staff, subcontractors, and suppliers, to ensure timely and successful project completion.
• Develop and communicate the Project Management Plan for the project, outlining project objectives, scope, schedule, budget, quality standards, and safety protocols.
• Develop project specific scope of work and contract documents incompliance with client requirements and in alignment with industry standard of care.
• Effectively manage the project scope, ensuring alignment with client expectations and project requirements.
• Maintain project schedules, proactively identifying and addressing potential delays or conflicts to minimize impact on project timelines.
• Monitor project budgets and expenditures, implementing cost-control measures as needed to ensure projects remain within budgetary constraints.
• Uphold high-quality standards throughout project execution, overseeing quality assurance processes and ensuring adherence to industry standards and best practices and project specific specifications.
• Serve as the primary point of contact for the client, maintaining open communication and addressing client concerns or inquiries in a timely and professional manner.
• Collaborate closely with internal stakeholders and project team members to drive project success and foster a collaborative working environment.
• Actively manage the project for compliance with contract scope, schedule, fee including change orders.
• Allocate resources efficiently, ensuring that the project team is adequately staffed and equipped to meet project demands.
• Identify, assess, and manage project risks and develop mitigation strategies to minimize impact on project.
• Conduct risk assessments and prepare contingency plans.

Training, development, and compliance:

• Mentor less experienced staff to assist in their training and development.
• Comply with all KCI policies and procedures.
• Provide input to develop project-specific safety plans and implement project safety plans to ensure compliance with all Federal, state, and local safety rules and regulations.

Financial management and reporting:

• Negotiate contract terms, scope and fees with a client/subconsultant.
• Develop project schedules from inception to completion.
• Contract development for clients/ subconsultants.
• Report monthly proposal/business development results to Sr. PM or Practice Leader.
• Achieve or exceed budgeted individual utilization target (8V%+ typical).
• Chart and provide project performance results, report on progress, and implement corrective actions as needed.
• Deliver all projects on time and within budget while fully meeting the scope.
• Prepare and submit monthly project completion report.
• Prepare inter-practice agreements and/or outside subcontracts as required.
• Prepare monthly progress reports for all projects and be able to discuss in monthly Project Review Meetings.
• Responsible for project cash management (WIP/AR) and providing comments to Finance and Operations monthly.
• Set-up new projects and provide weekly new project data to the Sr. PM or Practice Leader.
• Search for ways to improve efficiency while lowering project cost.

Business development and marketing:

• Participate in project opportunity evaluation, consultant selection, and the preparation of qualification/experience statements.
• Identify new business opportunities, coordinate and participate in project presentations to clients and other external groups, develop and organize proposal teams and promote KCI's capabilities among existing and prospective clients.
• Help with project closeout with an overall project write up and pictures of completed project for marketing/resume use.
• Be involved in at least one industry and/or community organization.

Project execution and technical oversight:

• Fully manage all required project management and technical deliverables required in contract scope of work.
• Compare field data to design plans.
• Conduct site visits and gather data, including measurements, sketches, notes, and photographs as needed.
• Prepare all phases of designs and/or deliverables submitting for approval.
• Read and interpret technical documents required for project execution.
• Make decisions on issues/challenges during project implementation or development.
• Maintain knowledge of current State and/or Municipal policies, procedures, and guidelines.

* Essential Duties and Responsibilities are the basic job functions that an employee must be able to perform, with or without reasonable accommodation.

Qualifications

Education and/or Skills Required:

• Bachelor's Degree in related field (AEC Industry) and minimum of 2 years of related professional experience, or 6 years of equivalent professional experience.
• Master's Degree in related field (AEC Industry) preferred
• Participation in continuing education and professional development programs.
• Possess potential leadership abilities to inspire and motivate project teams.
• Organizational and time-management skills, with the ability to prioritize tasks.
• Excellent communication and interpersonal skills, with the ability to effectively interact with clients, team members, and stakeholders.
• Technical knowledge in the specific field of the project.
• Knowledge of project management software and tools, with the ability to develop and maintain comprehensive project plans and documentation.
• Understanding of industry standards and best practices related to project management, quality assurance, and safety protocols.
• Strong problem-solving skills, with the ability to identify issues and implement effective solutions in a fast-paced environment.
• Negotiation skills to manage contracts, scope changes, and stakeholder agreements effectively.

Certificates, licenses, and/or Registrations Required:

• Successful completion of the KCI PM Training and Contract Training for current employees) or ability to complete within six months (for new hires.)

Pre-employment drug screening and background check are conditions of employment. Background and motor vehicle checks may be required based upon position.