Administrative Manager

Administrative Manager

Santa Clara, California

About This Role

We are seeking a highly organized and detail-oriented Administrative Manager to oversee office operations, coordinate logistics for field employees, and manage compliance documentation. This role is critical in ensuring smooth day-to-day operations, supporting remote and on-site staff, and maintaining regulatory and organizational compliance.

Why Join Us?

• Opportunity to play a key role in optimizing operations and supporting a growing team.
• Dynamic, fast-paced work environment with room for professional growth.
• Competitive salary and benefits package.

Who We Are

Every year 67 million tonnes of plastic is thrown away and never recycled. It's landfilled, it's incinerated and it pollutes our oceans. Why?

There are many reasons, but it all really boils down to one thing: The business model for recycling is broken. Everyone agrees that there's a problem, but no one can agree on how to pay for the fix.

But customers still really care about the environment. In fact over the past few years, customers have been putting their money where their mouth is. Sustainability marketed products have grown 7 times faster than regularly marketed ones. And although they still only account for 16% of the CPG market, they account for a massive 55% of its growth.

At Olyns, we're creating a new paradigm for recycling by combining the act of recycling with the requirements of sustainability marketing. By leveraging what the Boston Consulting Group recently called the $100B opportunity in retail media, we're providing value for all stakeholders:

• Consumers get the convenience, incentives and paths to action that they want.
• Brands get a media channel to align their sustainability message with the action of recycling at a valuable point of sale.
• Retailers get increased customer visits and spend, and
• Our planet gets a break from the tons of plastic that would otherwise pollute our environment.

We're venture funded and looking for talented and passionate team members to help us change the face of recycling. If you're looking for a mission rather than just a job, we want to meet you.

Why Olyns?

• Develop cutting edge technologies in a creative and innovative environment
• Imagine new opportunities in areas that matter and will impact the world you live in
• Headquarters in Silicon Valley - within walking distance to CalTrain
• Be a part of a high performing team of the world's best innovators and executors
• Receive excellent medical, dental and vision benefits, equity ownership in Olyns and competitive salaries
• Flexible work arrangements to support you in working in the way that you work best

Essential Qualifications

• 3+ years of experience in office management, administrative leadership, or operations.
• Strong organizational and multitasking skills with attention to detail.
• Experience managing logistics and supporting remote or field-based employees.
• Familiarity with compliance and documentation management.
• Proficiency in office software (Google Workspace, Microsoft Office) and project management tools.
• Excellent communication and problem-solving skills.

What You'll Do

1. Office Operations & Administration

• Manage office functions, including supplies, vendor relationships, and equipment maintenance.
• Develop and implement office policies and procedures to improve efficiency.
• Serve as the primary point of contact for office-related needs and troubleshooting.

2. Logistics & Field Employee Support

• Coordinate scheduling, travel arrangements, and resource allocation for field employees.
• Track and manage inventory, ensuring necessary supplies and equipment are available for field operations.
• Provide administrative support to remote and on-site teams to enhance operational efficiency.

3. Compliance & Documentation Management

• Maintain and organize company compliance documents, ensuring adherence to regulatory requirements.
• Oversee licensing, permits, and certifications, tracking expiration dates and renewals.
• Ensure employee records, safety documentation, and operational policies are up to date and properly filed.

Diversity

At Olyns, diversity is important to us.

Olyns is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. We do not make hiring or employment decisions on the basis of race, color, religion (including, but not necessarily limited to, religious creed, dress, and grooming practices), citizenship, marital status, age, national origin, place of birth, height, weight, ancestry, mental or physical disability, genetic information, medical condition, U.S. (state and federal) military and veteran status, sexual orientation, gender identity, gender expression, sex, gender, pregnancy (including childbirth or related medical condition), or any other characteristics protected under applicable federal, state, or local laws ("protected characteristics" or "protected categories"). At Olyns, building a healthy and safe workplace is core to our mission. We prohibit harassment of any kind.

How To Apply

Interested candidates should submit a resume and cover letter detailing their relevant experience, leadership philosophy, and passion for sustainability to careers@olyns.com

Join Olyns in our mission to revolutionize the recycling industrytogether, we can create a more sustainable future.