Talent.com
Northern Impact
Project AdministratorNorthern Impact • Portland, OR, United States
Project Administrator

Project Administrator

Northern Impact • Portland, OR, United States
30+ days ago
Job type
  • Full-time
Job description

Project Administrator

With over 30 years of practice, this 100+ award-winning architecture firm is nationally recognized in programming, planning + design for the healthcare, science & technology, higher education, K-12, and civic sectors. The firm's expertise includes transformative projects for schools of medicine and the health professions, advanced research and teaching laboratories, leading-edge museums and civic landmarks, tech-offices, and innovative clinical facilities on higher ed, healthcare, and urban campuses.

The Project Administrator supports multiple project teams by managing documentation, coordinating workflows, and providing administrative support throughout the design and construction process. This role helps ensure projects run smoothly by maintaining accurate records, facilitating communication, and proactively addressing issues as they arise.

You'll thrive in this role if you are an effective communicator, highly organized, and comfortable juggling multiple priorities in a fast-paced, project-driven environment.

Key Responsibilities

  • Provide administrative support to multiple project teams during design and construction.
  • Own the filing and maintenance of accurate project logs and documentation.
  • Support projects in the construction phase, including processing RFIs, submittals, bulletins, and change orders.
  • Assist with meeting coordination, including scheduling, setup, and attending select meetings as needed.
  • Prepare agendas, meeting minutes, and other project-related documentation.
  • Compile and assemble reports and presentations.
  • Create, format, and proofread project documents and general correspondence (agendas, minutes, comment matrices, programming documents).
  • Edit and coordinate project specifications, and help create sheet lists and collect milestone drawings for submissions in collaboration with the specifications writer.
  • Provide occasional backup to office administration, including reception and meeting support, as needed.

What We're Looking For

  • 5+ years of project administration experience, preferably within an architectural, engineering, or construction environment.
  • Experience supporting medium-to-large projects in the construction administration. (Healthcare experience or complex project experience preferred)
  • Proficiency in Microsoft Office (Word, Excel, Outlook; PowerPoint a plus); familiarity with tools such as Bluebeam and Newforma is highly desirable.
  • Strong time-management skills and the ability to shift priorities quickly while maintaining accuracy and attention to detail.
  • Demonstrated ability to handle sensitive and confidential information with discretion.
  • A self-directed, proactive, and detail-oriented problem solver who consistently produces timely, high-quality deliverables.
  • Excellent verbal and written communication skills, with the ability to build collaborative working relationships and provide exceptional internal and external customer service.
  • Ability to recognize and surface issues before they become significant, and to assist in determining practical methods for resolution.

Please Note: Delays may be experienced if uploading portfolio pdf. Do not exit out of the page during upload. We look forward to receiving your application!

Create a job alert for this search

Project Administrator • Portland, OR, United States

Similar jobs

Restaurant Delivery - Flexible Schedule

DoorDashColumbia City, OR, United States

DoorDash is the #1 category leader in food delivery, food pickup, and convenience store delivery in the US, trusted by millions of customers every day.As a Dasher, you’ll stay busy with a var... Show more

 • Promoted

Residential Administrator - 5757

ColumbiaCare Services, Inc.Portland, OR, United States
Full-time

Apply today and make a difference in the mental health field!.We are looking for a Residential Administrator to provide daily managerial oversight of Willamette Rose RTF in Portland, Oregon.The Res... Show more

 • Promoted

Stock Plan Administrator

AutodeskPortland, OR, United States
Full-time

Autodesk is seeking a highly motivated and experienced Global Stock Administrator to join our equity team.This individual will report to the Director of Global Stock and Employment Tax in our Finan... Show more

 • Promoted

Senior Grants and Contracts Administrator oRemote o

ProvidenceVancouver, WA, United States
Full-time

Senior Grants and Contracts Administrator Remote.Candidates residing in Oregon, California or Washington are encouraged to apply.The Sponsored Project Officer (SPO) provides professional expertise ... Show more

 • Promoted

Independent Board Seat, Healthcare IT

ConfidentialPortland, OR, United States
Full-time

Independent Board Seat, Healthcare IT.Industry-leading provider of surgical scheduling software.The Company is seeking an Independent Board Member with a focus on Healthcare IT, particularly in the... Show more

 • Promoted

Sales Administrator

Lennar HomesVancouver, WA, US
Full-time

Sales Administrator We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and A... Show more

 • Promoted

Construction Administrator

ActalentLake Oswego, OR, United States
Full-time

Seeking an experienced Construction Administrator to support construction projects by managing contractual notices, ensuring compliance, and coordinating across stakeholders.This role is critical t... Show more

 • Promoted

Project Administrator

Pro MachWoodland, WA, United States
Full-time

Do we have your attention? Keep reading.As an Administrator on our Projects team, you are a critical support to the field teams executing capital projects.You help ensure projects remain on schedul... Show more

 • Promoted

Senior Grants and Contracts Administrator

Providence Health & ServicesPortland, OR, United States
Full-time

Senior Grants and Contracts Administrator.This position works hybrid with onsite requirements- Open to Oregon region and SW.Providence offers a fantastic benefits package which include but is not l... Show more

 • Promoted

Project Manager, Commercial Construction (Portland or Santa Clara)

CBREPortland, OR, United States
Full-time

About the Role:** As a CBRE Project Management Consultant, you will be responsible for providing consulting services to an assigned market or client account to help achieve the company's strategic... Show more

 • Promoted

Service Project Administrator

Trane TechnologiesPortland, OR, United States
Full-time

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation, it's our responsibility to put the planet... Show more

 • Promoted

Office 365 Administrator

Robert HalfBeaverton, OR, United States
Part-time +1

Description Robert Half is seeking an experienced IT Support to join a small, client-focused IT consulting organization.This position offers the opportunity to work directly with a variety of sma... Show more

 • Promoted

County Meter Reader

Meter ReaderWoodland, WA
Full-time

Responsibilities The primary responsibility of this position is to read meters and record consumption of the water used, cleaning of meter boxes, and removal of vegetation impeding access to meters... Show more

 • Promoted

Project Admin

Blue Ridge Executive SearchPortland, OR, United States
Full-time

Requirements: Knowledge of Prevailing Wage Laws, Labor Compliance, Certified Payroll Compliance, Apprenticeship Program Participation & Oversight, Section 179D Compliance.Certified Payroll Complian... Show more

 • Promoted

Consumer Insights Analyst

Earn HausSaint Helens, Oregon, United States
Full-time +1

We are urgently seeking people interested in taking market research studies for well known brands.If you are a self-starter, looking for flexible hours throughout the week, this may be for you! Ear... Show more

 • Promoted

Senior Project Controls Administrator

Carollo EngineersPortland, OR, United States
Full-time

Water Engineering Project Services Manager.Carollo Engineers is a leading engineering firm dedicated exclusively to water.For over 90 years, we've specialized in the planning, design, and construct... Show more

 • Promoted

25U Signal Support Systems Specialist

Army National GuardSt. Helens, OR
Part-time

Communication is the pulse of Army National Guard units, and it’s up to the Signal Support Systems Specialist to ensure the information keeps flowing so the military doesn’t miss a beat.Signal Supp... Show more

 • Promoted

Project Manager

KforceBeaverton, OR, United States
Full-time

Kforce has a client in Beaverton, OR that is seeking a Project Manager.Responsibilities: * The Project Manager develops vision, strategy and deliverables of the large international Program * Ensure... Show more

 • Promoted

Remote Mathematics Expert (PhD) - $100+ per hour

Turing St. Helens, Oregon
Remote
Full-time
Quick Apply

Remote contract for PhDs in Mathematics, Statistics, or related fields.Work on cutting-edge projects with top AI labs while earning $100+/hour, fully remote, with flexible weekly hours.Help fine-tu... Show more

 • Promoted

Project Administrator

Northern ImpactPortland, OR, United States
Full-time

With over 30 years of practice, this 100+ award-winning architecture firm is nationally recognized in programming, planning + design for the healthcare, science & technology, higher education, K-12... Show more