Project Information Specialist | Information Resource Center (IRC) Administrative Support Services

Project Information Specialist | Information Resource Center (IRC) Administrative Support Services

ProSidian seeks a Project Information Specialist | Information Resource Center (IRC) Administrative Support Services for program support on a contract: no overtime pay basis contract contingent generally located across the Arlington, VA, across the Mid Atlantic Region supporting USTDA supports U.S. exports via overseas infrastructure project development and partnership funding.

We seek Project Information Specialist | Information Resource Center (IRC) Administrative Support Services candidates with relevant government and public services sector experience (functional and technical area expertise also ideal) to support professional services engagement for government and public services sector clients such as USTDA. This as a contract contingent or contract W-2 (IRS-1099) Information Resource Center (IRC) Administrative Support Services functional area / swim lane / category discipline professional - Information Resource Center (IRC) Administrative Support Services position; however, ProSidian reserves the right to convert to a full-time ProSidian employed W-2 position.

Provide services and support as a Project Information Specialist [Information Resource Center (IRC) Administrative Support Services] in the government and public services industry sector focusing on human capital solutions for clients such as United States Trade and Development Agency (USTDA) | Office of Administration generally located in Arlington, VA and across the Mid Atlantic Region (of country/world).

Centralize resources, optimize workflows, and deliver responsive support services that promote clarity, efficiency, and growth. We provide streamlined administrative assistance, enhance resource access, and offer customized solutions to help organizations succeed effectively.

Our initiatives focus on simplifying information access, minimizing administrative burdens, boosting productivity, and providing seamless solutions that foster organizational success. The goal is to make administration easier, improve resource accessibility, and deliver flexible support solutions to enhance organizational performance daily.

Responsibilities and duties - Project Information Specialist | Information Resource Center (IRC) Administrative Support Services [USTDA0010009]

High-level support for project data systems, document control, and information workflowmatches complex admin analysis duties. Senior Admin Support/Project IS Empowering informed decisions through organized data, seamless systems, and responsive information services. Senior Admin Support/Project ISs work to centralize resources, optimize workflows, and deliver responsive support services that promote clarity, efficiency, and growth. We provide streamlined administrative assistance, enhance resource access, and offer customized solutions to help organizations succeed effectively.

Our initiatives focus on simplifying information access, minimizing administrative burdens, boosting productivity, and providing seamless solutions that foster organizational success. The goal is to make administration easier, improve resource accessibility, and deliver flexible support solutions to enhance organizational performance daily. They provide advanced administrative and data support for information systems; manage project documentation and tracking systems.

The role(s) are located in the Mid Atlantic Region is at or near Arlington, VA. Initially identified work site address (subject to change or working remotely): 1101 Wilson Blvd., Suite 1100 Arlington, VA 22209-3901

Desired qualifications for Project Information Specialist | Information Resource Center (IRC) Administrative Support Services [USTDA0010009] (USTDA0010009) candidates:

- At least 10 years of administrative management or relevant work experience

- Experience in creating and implementing organizational or administrative management policies and procedures

- Experience evaluating program effectiveness and recommending improvements

- Experience providing training and technical assistance to staff

- Experience in information and records management

- Proficient in the use of a variety of IT programs, databases, and computerized systems

- Excellent written and verbal communication skills

- Commitment to innovative and quality customer service

- Physical ability to move a large number of files and/or file boxes

- Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access

- Experience creating and editing audio-visual content such as presentations and videos

- Experience setting up conference, board, or training rooms

- Experience with other administrative services like office management, building and facilities management, human resources, and/or security

- Ability to manage multiple tasks, prioritize work, and meet deadlines

- Ability to identify and resolve complex problems

- College degree required in business or information management and/or related certifications

Bachelor's degree in Information Systems, Administration, or similar field.

This position aligns with functional and technical requirements in the government and public services sector and Project Information Specialist candidates principally support Information Resource Center (IRC) Administrative Support Services functional area / swim lane / category disciplines.

The ProSidian engagement team shall be skilled personnel with the professional, clerical, and technical skills necessary to satisfy the requirements of each position. All personnel under this contract must meet or exceed the following minimum qualifications:

- Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.

- Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.

- Possess strong organizational and customer service skills.

- U. S. Citizenship.

- Ability to obtain and retain a "SECRET" security clearance. Database management, MS Office, SharePoint, reporting tools.

Analytical thinking, communication, and adaptability. Collaborates with project teams to maintain operational data accuracy.

Standard skills required: Proficiency in project management methodologies and tools. | Exceptional leadership and interpersonal skills for effective team management. | Outstanding time management and prioritization abilities to meet project milestones. | Adaptability to changing project requirements and priorities | Ability to multi-task and pay close attention to detail. | Excellent analytical, organizational and time management skills | Strong communication skills, both oral and written.

EEO statement: We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients.

Full-time regular VISA sponsorship: No - We will not support sponsorship, i.e., H-1B or TN visas for this position. U.S. citizenship required - You must be a United States citizen

Background check and drug testing: ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, ProSidian may conduct drug testing for designated positions.

Reports and other deliverables: The ProSidian engagement team is responsible for delivering the tasks described in the statement of work for this project. Specific deliverables consist of the following:

a) Weekly status report: The ProSidian engagement team shall deliver a weekly written status report to the CO and COR on problems, accomplishments, and current status of all tasks. The report for the previous week is due by the close of business, the first working day of each week.

b) IRC manual: The ProSidian engagement team shall review and update (if necessary) the existing IRC manual describing the policies and procedures for administration of USTDA's Information Resource Center and deliver a copy to the COR within sixty (60) days after the start of contract performance. The ProSidian engagement team shall deliver a current copy of the updated and revised IRC manual to the COR annually.

c) IRC annual calendar: The ProSidian engagement team shall deliver an IRC calendar of events, such as record management information, records training, file clean-up days, inventory, and other contract milestones to the CO and COR within sixty (60) days after the start of contract performance. Within sixty (60) days after the start of each option period (if exercised) under this contract, The ProSidian engagement team shall deliver the IRC annual calendar to the COR.

Project information management system (PIMS) reports: The ProSidian engagement team shall deliver reports from PIMS both on an ad hoc and on a regularly scheduled basis to the COR. The ProSidian engagement team must review the reports being produced on a routine basis and shall make recommendations to the COR on amendments to reporting practices and formats that promote efficiency or improve record keeping.

Other requirements:

• Business tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, proficient with Adobe Acrobat, data analytic tools, and Visio, and the ability to quickly learn other tools, as necessary.
• Commitment - to work with intelligent, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors.
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