Project Coordinator

Project Coordinator

Cornerstone Barricades, Inc. is a Maintenance of Traffic (MOT) service provider based in Gainesville, FL with offices in Tampa, FL. With over 20+ years of experience working for and with the Florida Department of Transportation, our high experienced staff specializes in road construction safety. Our Advanced Maintenance of Traffic (MOT) Certification enables our firm to provide superior MOT services, including designing, installation, maintenance, and equipment rental. We are looking for a highly organized and competent Project Coordinator to assist our Project Manager in managing relationships with business partners to deliver the best project experience.

This is not a remote position.

Core Responsibilities:

• Communication: The project coordinator communicate with a variety of people, including other project coordinators, team members, clients and suppliers. They also need to communicate complex information in a way that everyone can understand. This can include using technical language when necessary.
• Organization: The project coordinator will be responsible for managing a large number of tasks and keeping track of deadlines, budgets and other important information. Being able to organize information and tasks is essential to completing your duties on time.
• Leadership: The project coordinator receives general direction from Project Manager, assigned management staff, and exercises general supervision over assigned staff. Coordinates and monitors the work of outside contractors, vendors.
• Problem-solving: The project coordinator must have the ability to identify and resolve issues.
• Time management: Project Coordinator needs to be able to prioritize their tasks and manage their time effectively. This can include scheduling meetings, making sure meetings start and end on time and making sure all tasks are completed on schedule.

Technical Skills:

• Monitoring the project budget and managing costs by negotiating with vendors to obtain favorable pricing on supplies and services.
• Scheduling workers' shifts to ensure that all work is being performed efficiently and effectively.
• Communicating regularly with supervisors to ensure that construction projects are proceeding on schedule and within budget.
• Coordinating with architects and contractors to ensure that construction plans are carried out correctly.
• Preparing estimates of materials costs and labor requirements and recommending appropriate changes where necessary.
• Inspecting work sites to ensure that all safety regulations are being followed.
• Coordinating all activities related to planning, scheduling, and managing construction projects from start to finish.
• Managing subcontractors, coordinating with architects and engineers, and ensuring that all work is completed according to project specifications.
• Overseeing the hiring of additional subcontractors as needed to meet demands of a project.

Duties and Responsibilities:

• Serve as the point of contact between the construction team and other departments, relaying information and requests in a timely and efficient manner.
• Maintain up-to-date project documentation, including but not limited to blueprints, contracts, schedules, invoices, and change orders.
• Monitor project progress and budget, alerting the Project Manager of any potential issues or discrepancies.
• Assist with the development of project timelines and milestones, working closely with the construction team to ensure deadlines are met.
• Schedule and coordinate on-site meetings, inspections, and deliveries, ensuring all parties are aware of their roles and responsibilities.
• Prepare and distribute minutes from meetings, as well as any other necessary correspondence.
• Manage the procurement of materials and equipment, within the defined budget and scope of work.
• Keep abreast of industry news and developments, sharing relevant information with the construction team.
• Conduct research as needed to support the construction team in making informed decisions.
• Handle customer inquiries and complaints in a professional and courteous manner, escalating to the Project Manager as necessary.
• Adhere to all safety protocols and procedures.
• Perform any other duties as assigned.

Required Qualifications:

• Have a high school diploma or GED and be able to read, write and complete work reports.
• MUST have experience with EXCEL and WORD.
• Provide and maintain valid driver's license with acceptable driving history.
• Have a negative drug test and continue to submit to random drug test as condition to maintain employment.
• Have an acceptable criminal background check.
• A team player and positive attitude.