Assistant Department Director- Housing

Assistant Department Director

The City of Oxnard's Housing Department is currently hiring for an Assistant Department Director. The Assistant Department director will be responsible for modernizing procedures, updating policies, and evaluating, managing, and organizing systems and staff workloads. This includes implementing process improvements and enhancing workflow efficiency. The Assistant Director provides day-to-day oversight and administration, including planning, managing, and coordinating program activities, evaluating operations, and making strategic recommendations. The Assistant Director oversees a team of approximately 50 staff members and performs managerial duties in alignment with the organization's personnel policies, priorities, procedures, and applicable laws.

The mission of the Housing Department is to enhance the well-being of the City by addressing unsafe and substandard housing conditions and alleviating the shortage of affordable housing for residents. The Housing Department is committed to providing decent, safe, and sanitary housing for eligible families while upholding principles of integrity, exceptional customer service, cost-effectiveness, operational efficiency, and the social welfare of the community. Key program areas include Housing Choice Voucher, Capital Fund, Family Self-Sufficiency, Public Housing, and Resident Opportunities and Self-Sufficiency Grant Programs. The Housing Authority currently owns and manages 523 units of federally subsidized low-income housing and administers approximately 1,900 Section 8 Housing Choice Vouchers.

Key attributes, skills, and characteristics include:

• Demonstrated expertise in change management, with a proven ability to lead organizational transitions effectively
• In-depth knowledge of Federal (HUD), State (HCD), and local laws, codes, and regulations related to housing, homelessness, business and employment programs, funding sources, waiting list administration, eligibility, and occupancy
• Skilled in preparing clear, concise, and comprehensive reports
• Strong verbal and written communication skills for effective interaction with residents, staff, and community stakeholders
• Proven leadership in supervising staff at multiple levels, including supervisors and resident assistants, across various program areas
• Excellent organizational and administrative skills for managing complex housing operations efficiently

Work schedule: The normal workweek is Monday through Thursday, 8:00 am - 6:00 pm, and alternating Fridays, 8:00 am - 5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is responsible for representing the department at various meetings, including regular City Council, City Council Committees, Neighborhood Council gatherings, and other special and community events. This position is considered exempt and is not eligible for overtime pay. The standard work environment varies depending on assignment but is typically either dependent on each position, which is primarily in an office setting or out in the field. The City does not offer hybrid or remote work.

Essential functions:

• Oversees the conduct of performance evaluations, training, and hiring, discipline and termination procedures as well as directly supervises management, professional, paraprofessional and support staff.
• Manages and administers the operations of a major division within a department; coordinates and oversees the implementation of division programs and operational activities; participates in program planning and development; assists in developing goals, policies and objectives; aligns division operations with department and organizational strategy and goals.
• Monitors and oversees service quality and compliance with applicable regulations, standards, codes, policies and/or business requirements; manages operational risk; identifies and implements process improvements for the optimization of resources and the effective delivery of high quality services.
• Provides technical guidance; monitors and evaluates projects and processes; performs research of specialized and technical information; analyzes and resolves complex and sensitive issues; handles escalated customer concerns; and creates, negotiates and implements initiatives and solutions.
• Serves as division representative, liaison and/or advisor to management, City officials, boards, commissions, authorities, outside agencies, the public and/or other organizations regarding assigned area; facilitates and participates in meetings.
• Develops and delivers presentations; prepares and/or oversees the preparation, maintenance and/or distribution of correspondence, reports, documents, system information and other related communication materials.
• Oversees and assists in the analysis, development and administration of assigned budget; monitors and approves expenditures; monitors budget compliance; and makes budget recommendations.
• Performs other duties of a similar nature and level as assigned.

Minimum qualifications necessary for entry into the classification:

• Bachelor's degree in public administration or field directly related to the assignment
• Four (4) years of progressively responsible related experience that includes significant management and supervisory experience

Licensing/certification/other requirements:

• Must be able to effectively communicate in English, both orally and in writing
• A valid unrestricted Class C license may be required
• Bilingual in English and Spanish may be required for some positions

Application process: Submit NEOGOV/Government Jobs on-line application. Complete and submit responses to the supplemental questions, if required. Upload resume, cover letter, proof of degree (transcript), or other requested documents. Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Housing Department. Selected candidate(s) must pass a thorough background investigation. Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. This position requires a 12 month probationary period. Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation. The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781

If you have any questions regarding this recruitment, please contact Annette Adams at annette.adams@oxnard.org or (805) 200-5448. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.