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Stratford Solutions Inc.
Legal SecretaryStratford Solutions Inc. • Westfield, NJ, United States
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Legal Secretary

Legal Secretary

Stratford Solutions Inc. • Westfield, NJ, United States
30+ days ago
Job type
  • Full-time
Job description

Job Title: Legal Secretary

Location: Westfield, New Jersey
Job Type: Full-Time
Compensation: Salary commensurate with experience

About Us

We are a boutique two-attorney elder law firm dedicated to providing compassionate, personalized, and high-quality legal services to our clients. We are seeking an experienced and detail-oriented Legal Secretary to join our team in Westfield, New Jersey.

The ideal candidate is highly organized, proactive, professional, and capable of managing multiple priorities in a fast-paced legal environment while maintaining exceptional attention to detail. Candidates with accounting experience and/or Human Resources (HR) experience are strongly preferred, as the role may involve supporting administrative, financial, and personnel-related functions within the firm.

Key Responsibilities

  • Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines.
  • Coordinate communications with clients, courts, opposing counsel, and other parties.
  • Answer and direct incoming phone calls in a professional and courteous manner.
  • Prepare, format, proofread, and distribute legal documents, correspondence, and client communications.
  • Maintain and organize case files, records, and legal documents.
  • Track deadlines and ensure timely completion of tasks across multiple matters.
  • Provide administrative and office support to attorneys as needed.
  • Assist with client intake, appointment scheduling, and general office operations.
  • Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping.
  • Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed.

Qualifications

  • Minimum of 2 years of experience as a Legal Secretary or in a similar legal support role.
  • Strong written and verbal communication skills.
  • Excellent organizational and time-management abilities.
  • Ability to prioritize multiple assignments and meet deadlines with accuracy.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • High level of professionalism, discretion, and attention to detail.
  • Experience working in a law firm environment preferred.
  • Experience in elder law, estate planning, probate, or related practice areas is a plus.
  • Accounting, bookkeeping, payroll, or billing experience preferred.
  • Human Resources (HR) administrative experience preferred.

What We Offer

  • Competitive compensation based on experience.
  • Collaborative and supportive work environment.
  • Opportunity to work closely with experienced attorneys in a respected elder law practice.
  • Stable, long-term career opportunity with a growing firm.

Preferred Candidate Profile: Legal Secretary with prior law firm experience who also possesses accounting/bookkeeping skills and, ideally, HR administrative experience.

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Legal Secretary • Westfield, NJ, United States

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