HR Coordinator - Contractor

HR Coordinator

We are seeking a detail oriented and highly organized HR Coordinator to support critical pre hire and onboarding activities. This role plays a key part in ensuring a smooth and compliant hiring process by coordinating offer letter preparation, facilitating background checks, and providing ongoing administrative support to Talent Acquisition and HR partners. The ideal candidate thrives in a fast paced environment, maintains strict confidentiality, and delivers a positive candidate experience throughout the hiring lifecycle.

Key Responsibilities

Offer Letter & Hiring Administration

• Coordinate the preparation and generation of employment offer letters within the HRIS/ATS, ensuring accuracy of compensation, start dates, job titles, and candidate information
• Track offer approvals and ensure required documentation is completed prior to release to candidates
• Monitor candidate offer acceptance and ensure timely progression to ready to hire" or equivalent status within the system

Background Check & Pre Employment Screening

• Initiate and facilitate background check processes following offer acceptance, including coordinating with third party vendors when applicable
• Serve as a point of contact for candidates regarding background check instructions, timelines, and next steps, escalating issues as needed
• Track completion status and notify HR or onboarding teams once pre employment requirements are satisfied

HR & Administrative Support

• Maintain accurate and up to date candidate and employee records within HR systems and shared tracking tools
• Support recruiters, hiring managers, and HR partners with administrative tasks related to hiring, onboarding, and documentation
• Prepare and send standard candidate communications related to offers, background checks, and onboarding milestones
• Assist with reporting, file management, audits, and process documentation as needed
• Other duties as assigned

Required Qualifications

• Associate's degree required; Bachelor's degree preferred
• 1+ years of experience in HR coordination, recruiting coordination, or administrative support within an HR environment
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Strong attention to detail and ability to manage multiple tasks with competing deadlines
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Experience working in an Applicant Tracking System or HRIS (e.g., Workday, Jobvite, or similar) preferred

At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn't align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

We partner with industry experts to solve and execute against today's toughest commercialization challenges facing the world's leading healthcare companies. The diversification and breadth of our new and existing partnerships create a multitude of career paths and employment opportunities on our Commercial Operations and Leadership teams. Join our game-changing, global company dedicated to creating better, smarter, faster ways to get biopharmaceutical therapies to patients. Experience the thrill of knowing that your everyday efforts are contributing to improving patients' lives around the world.

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.

The benefits for this position will include a competitive compensation package, Health benefits to include Medical, Dental and Vision, Company match 401k, flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.