Our client is seeking a high caliber Administrative Assistant to support the Operations lead for their Energy Division. This is a fast paced, high responsibility role supporting a leader who manages a team of eight and oversees daily operational functions.
The Administrative Assistant will provide direct support to the Operations lead, manage a wide range of administrative and operational tasks, and ensure smooth workflow across the department. This role requires exceptional organization, accuracy, and the ability to manage multiple priorities simultaneously. Exposure to the Title industry is desired.
Provide direct administrative support to the Operations lead
Coordinate schedules, meetings, communications, and follow through items
Manage high volume email and document flow with accuracy and urgency
Prepare reports, spreadsheets, and operational documents with strong Excel proficiency
Assist with accounting related tasks including data entry, reconciliations, and tracking
Support operational processes for the Energy Division and assist with team coordination
Maintain confidentiality, professionalism, and accuracy under pressure
Anticipate needs, solve problems proactively, and make confident decisions
Handle multiple priorities while maintaining organization and attention to detail
Strong proficiency in Excel
Excellent written and verbal communication skills
Proven ability to multitask and manage competing deadlines
High attention to detail and accuracy
Experience supporting leadership or operations teams
Background in administrative support and accounting related functions
Ability to work independently and remain calm in a fast paced environment
Strong judgment, problem solving ability, and decision making confidence
Exposure to the Title industry is desired
The ideal candidate is a proactive, organized, detail driven professional who thrives in a high volume environment. They are comfortable supporting a leader with broad responsibilities and can manage a wide range of tasks with minimal oversight.
Administrative Assistant • Houston, Texas, United States
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