Inventory & Operations Administrator

The Inventory & Operations Administrator provides comprehensive operational, administrative, and inventory control support to Operations and the onsite team. This role ensures efficient office operations, accurate inventory management, asset tracking, job coordination, and compliance with safety and operational standards.

Essential Duties & responsibilities (includes, but not limited to the following)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Maintain and audit inventory; investigate and resolve discrepancies.
• Execute inventory transactions in ERP systems (D365).
• Coordinate material availability for work orders and projects.
• Receive and properly store incoming materials.
• Create and manage work orders and job assignments.
• Input and maintain asset data in systems such as IronTrac.
• Prepare quotes, process requisitions, and support invoicing.
• Order office and workshop supplies.
• Maintain compliance with QHSE policies and safety requirements.
• Conduct safety inspections and maintain documentation.
• Maintain organized records, filing systems, and communication support.
• Operate forklift or pallet mover to transfer items as needed.
• Perform other duties as assigned.

Compliance Requirements

Gilmore has a Business Ethics Policy (the "Policy") which provides guidance to employees in day-to-day roles, as well as helping the employee and the business always comply with the law. The incumbent must read, understand, and comply with, always, the Policy along with all other corresponding policies, procedures and directives.

QHSE Responsibilities

• Demonstrate a personal commitment to Quality, Health, Safety and the Environment
• Apply Gilmore, and where appropriate Client Company's, Quality, Health, Safety & Environment Policies and Safety Management Systems
• Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded

Qualifications/Work Experience

Education

Essential

• High School diploma or equivalent

Experience

Essential

• 5 years of experience in inventory control, warehouse operations, office administration, or a combination.
• Ability to manage multiple priorities with accuracy and organization.
• Strong attention to detail maintaining records and inventory data.
• Proficiency in Microsoft Office Suite.
• Strong communication and teamwork skills.
• Knowledge of inventory control and administrative workflows.

Preferred

• Experience with ERP/MRP systems (D365 preferred).
• Experience with IronTrac or asset tracking systems.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift and carry files, packages, boxes weighing up to fifty (50) pounds.
• Natural or corrected vision to read printed materials and computer screen.
• Natural or corrected hearing and speech to communicate in person and over the telephone.
• Capable of properly using standard office equipment, including phone, and a computer with keyboard.
• Ability to wear required Personal Protective Equipment (PPE). Includes steel toed shoes, safety glasses, mask, etc as required.

Work Environment

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Work will mostly be performed indoors in a controlled environment.
• Some exposure to the manufacturing and shop areas with exposure to unusual elements, such as dirt, dust, fumes, unpleasant odors and/or loud noises

All offers of employment at Gilmore, a Control Devices, LLC company, are contingent upon the successful completion of a background check and drug screen.