Healthcare Procurement Specialist

POSITION: Procurement Specialist

REPORTS TO: Procurement, Vendor or Accounting Manager
LOCATION: In office–Los Angeles

Salary Range: $72,000 - $90,000

Every effort has been made to identify the essential functions of this position. However, the duties
below in no way implies that these are the only duties you will be required to perform. The omission
of specific statements of duties does not exclude them from the position if the work is similar,
related, or an essential function of the position. Reasonable accommodation may be made to
enable individuals with disabilities to perform the essential functions. Please notify management to
schedule an interactive discussion if you require any accommodation(s) to complete these duties.

Position Overview:
Responsible for analyzing procurement objectives and needs, researching the market,
assessing vendor options, sourcing quotes, reviewing and advising on the costs/bids, and
purchasing company-wide goods and services acting as liaison between the company and
its vendors while ensuring invoices are accurately paid, suppliers meet company
expectations for quality, and costs are controlled in compliance with all company policies,
federal, state and local regulations and laws affecting the department and industry.

Essential Functions:
• Must be at work on time/when expected, representing the company in a positive and
professional manner, leading by example in dress, composure and behavior.
• Performs diverse, highly responsible, complex, and non-supervised administrative and
office management functions including market research and vendor back up plans.
• Manages supplier performance(s) making sure what is promised is delivered, on time,
at contracted prices, tracking delays or order variances for root cause resolution.
• Drafts, reviews and manages supplier agreements to ensure compliance with
organizational policies.
• Maintains organized records of supplier bids, procurement trackers, reports, and
supporting documentation.
• Track vendor performances and invoices, ensuring timely payments and positive
vendor relations.
• Assists Accounts Payable with invoice review and verification, and manage vendor
online portals for billing and Accounts Payable access.
• Coordinates vendor onboarding, including collections and maintenance of required
documentation.
• Supports internal teams with procurement related requests and tickets, and provides
guidance and training on procurement software.
• Prepares and delivers reports on metrics related to the position, department and
performance
• Creates and maintains company policies related to the job tasks listed above.
• Completes special projects and other duties as assigned.

Essential Soft Skills:

• Treats everyone fairly, with kindness, dignity, and respect.
• Communicates professionally with all internal and external stakeholders.
• Demonstrates active listening and responds kindly, even in challenging situations.
• Leads by example, expressing positivity about the company, ethical behavior, and a
collaborative mindset.
• Exercises good judgment and independent decision-making when necessary.
• Reads, writes, and comprehends English effectively.
• Exhibits outstanding oral, verbal, and written communication skills.
• Works well with personnel at all levels within the company.
• Highly organized, detail-oriented, and able to manage multiple tasks.
• Works well under pressure, maintaining composure and professionalism in stressful
situations.

Qualifications:
• Bachelor’s degree in business, economics, supply chain management or other related
field preferred
• Minimum 2-3 years experience as buyer/procurement coordinator or similar position
• Strong negotiation and relationship management skills required to secure favorable
deals with supplier
• Expertise in data analysis and financial management to track costs, savings and
process efficiencies
• Risk management and strategic sourcing to mitigate potential business disruptions
• Meticulous attention to detail and knowledge of compliance regulations to ensure all
procurement processes are carried out ethically and legally
• Outstanding computer skills, including proficiency in MS Office and the ability to
create spreadsheets, presentations, and reports.
• Familiarity with standard office equipment.
• Strong organizational, research, and documentation skills.

Physical Demands:
• Work is primarily completed in a well-lit office environment; travel to client
communities, facilities, vendors, or other locations may be occasionally required.
• Stand, walk, move about, office for extended periods throughout the workday.
• Repetitive hand motions for use of computers, typing, phone, and other equipment
• Sitting at desk, working on computer for extended periods of the workday
• Bend, reach, stoop, kneel, push, pull, or lift up to 25 lbs.
• Use of hands, and fingers, to type, handle, pick up, and manipulate objects as needed.
• Must be able to see and hear with or without prosthetics, for adequate functioning of
these senses.
• Travel via plane, car, or public transportation as needed.
• Ability to cope with the mental and emotional demands associated with the position.