Operations Manager

Operations Manager

Crossroads Safehouse & Services

Ft. Collins/Greeley

Purpose: Responsible for organization-wide accounting, payroll, bank deposits, procurement, and day-to-day business operations. Oversees all aspects of grant financial management, including journal entries, cost allocation, invoicing grantors, grant contracts and budgets, financial reporting, and compliance. Supports organizational operations management functions by ensuring effective financial controls, operational efficiency, vendor management, and administrative processes that support the agency's mission and strategic goals.

Essential Functions

Financial Management

Manages all aspects of agency accounting including payroll, payroll taxes, and payroll reports, accounts payable/receivable, grant accounting for multiple grants, and cost accounting.

Manages relationship and monitors the performance of Crossroads' outside bookkeeping services.

Oversees audit and IRS functions including Form 990 process, coordinating activities with outside audit firm and review firm's performance.

Manages departmental budgets for programs, grants, and fundraising events.

Ensures compliance with all GAAP and IRS rules for nonprofit organizations.

Develops, implements and maintains accounting policies and procedures including internal controls.

Coordinates with the Executive Director on the annual budget process in keeping with Crossroads' strategic priorities and in preparation for the Finance Committee and Board of Directors' review and approval processes.

Coordinates, analyzes and reports the financial performance to the Executive Director related to the Crossroads' operations and in preparation for the Finance Committee and the Board of Directors' review and approval processes.

Supports agency's needs for financial forecasting, adjustments and strategic planning.

Operations, Accounting and Grants Management

Works with Facilities Coordinator and IT provider to ensure efficient operations in Shelter and Administration

Oversees payroll and coordinates with Executive Director to ensure salaries and wages are timely and accurate and all legal requirements are met.

Manages the administration of employee benefits

Maintains compliance with State of Colorado regulations regarding employee benefits, minimum wage, workers compensation and related matters.

Manages corporate insurance program including liability, property and casualty, professional coverage, D&O coverage and related matters.

Provide monthly cost allocations to grants

Processes monthly and quarterly invoicing to funders for grant reimbursements.

Provides reporting, assistance, and guidance as required for all grants.

Participates in grant writing and grant submissions.

Tracks and reports income and in-kind donation values.

Pickup and process mail received at Post Office, including check deposits.

Participates in staff meetings and contributes to the cultural environment of the agency.

Qualifications

Required

A Bachelor's Degree in Accounting, Management, Non-Profit Administration, or related field and/or a minimum of 3 years of relevant experience.

Proficient in QuickBooks and Microsoft Office products such as Excel and Outlook.

Experience in all aspects of payroll accounting, taxes, and reporting; online banking and account reconciliation including deposits, accounts payable, accounts receivable.

Must work well with others and be able to solve problems independently.

Effective written and verbal communication skills.

Detail oriented, logical, methodical and accurate.

Three years accounting and management experience, preferably in non-profit organizations.

Additional Notes

Candidate will be required to attend paid 20 hours of core competency training in order to work with individuals impacted by domestic violence.

Benefits

Benefits & Company Culture:

A full-time employee (32 hours or more per week) is eligible for insurance and vacation benefits on the first of the month following 60 days of employment. Benefits include:

Health, dental and vision insurance; 50% company paid

Short-term Disability, Life and AD&D 100% company paid

Vacation; Unlimited (after waiting period)

Sick Leave; 80 hours per year (waiting period does not apply)

Paid Holidays; 14 per year

FLSA Status: Exempt

Hours: 40 hours week during regular business hours

Classification: Full Time

Work from Home: Up to one day per week after 90 days

Supervision: Reports to Executive Director. May exercise supervision over Administrative Interns