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Allied Fire Protection
Corporate Services CoordinatorAllied Fire Protection • Pearland, TX, United States
Corporate Services Coordinator

Corporate Services Coordinator

Allied Fire Protection • Pearland, TX, United States
3 days ago
Job type
  • Full-time
Job description

Corporate Services Coordinator

The Human Resources Coordinator provides high-level administrative support across core HR functions, ensuring efficient, compliant, and consistent execution of processes. This role serves as a key operational partner to the HR team, supporting onboarding, background screening, HR reporting, safety administration, and company-wide initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities across a growing, multi-location workforce.

Key Responsibilities

  • Background Checks & Drug Screening
    • Serve as backup support for background check and drug screening processes
    • Coordinate pre-employment screenings, ensuring timely completion and compliance with company policies and state regulations
    • Track results, escalate issues as needed, and maintain appropriate documentation
  • Onboarding & Orientation Support
    • Assist with new hire onboarding processes, including scheduling, communication, and documentation completion
    • Support new hire orientation sessions and ensure a positive, organized onboarding experience
    • Coordinate with hiring managers and internal teams to ensure readiness for new employees
    • Backup for new hire bags and apparel tracking with requesting orders prior to needs
  • Additional Responsibilities
    • HR Administration & Coordination
      • Back-up for hotel and travel booking, including Per Diem and license processing
      • Provide day-to-day administrative support to the HR team, including document management, data entry, and process tracking
      • Maintain accurate employee records in HR systems and ensure data integrity across platforms
      • Support HR workflows, including personnel changes, transfers, and employment verifications
      • Assist in maintaining SOPs, templates, and HR documentation as a single source of truth
    • HR Reporting & Data Tracking
      • Generate and maintain recurring HR reports (headcount, turnover, onboarding metrics, etc.)
      • Assist in tracking key HR metrics and compiling data for leadership reporting
      • Ensure accuracy and timeliness of HR data used for decision-making
    • Event Planning & Team Member Engagement
      • Assist in planning and coordinating company events, meetings, and team member engagement initiatives across all locations
      • Support logistics, communication, and execution of internal events and programs
      • Partner with HR leadership to promote culture and engagement initiatives

Knowledge

  • High School diploma or GED is required; Bachelor's degree is preferred
  • Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred
  • Ability to multi-task and manage competing priorities

Work Experience:

  • Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred

Skills and Competencies:

  • High degree of confidentiality
  • Excellent written, verbal and presentation skills
  • Detail oriented with excellent organization skills
  • Proficient in working with Microsoft Office Products including Word and Excel
  • Proficient in PDF creation
  • Must have valid state driver's license and good driving record

Physical Requirements

  • 100% Office Setting, including sitting, some bending, some lifting, walking and viewing
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Corporate Services Coordinator • Pearland, TX, United States

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