Accounting Clerk - SMG

Accounting AssistantWill assist departmental administrator and senior accountant in maintaining pertinent accounting schedules and records, reconciling ledgers, accounts payable, preparing requisitions and invoices, monitoring community contracts, workers comp and forensic services accounts receivable. Will assist senior accountant in responding to faculty and resident needs for travel reimbursements, office supplies, ordering and maintaining equipment. Also will assist other general clerical staff in support of mail and phone services.Minimum QualificationsEducation, Certification, and/or Licensure:1. Associate's Degree in Accounting or Finance AND one (1) year of accounting or finance experience; OR high school diploma or equivalent AND three (3) years accounting or finance experience.2. State criminal background check and Federal (if applicable), as required for regulated areas.Experience:1. One (1) year of experience in accounting or finance.Preferred QualificationsEducation, Certification, and/or Licensure:1. Bachelor's Degree in Accounting, Finance.Core Duties and ResponsibilitiesThe statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.1. Preparation of faculty and resident expenditure reimbursement forms.2. Preparation of requisitions for state, foundation, and grant expenditures.3. Preparation of departmental accounts payable forms.4. Placing orders on the Oracle system for research grants.5. Assisting in preparation and reconciling of schedules in support of critical general ledger accounts6. Assisting in the reconciliation of Departmental contract Accounts Receivable Schedule.7. Assisting in invoicing and collection of Departmental community and forensic contract services.8. Assisting in accessing and compilation of designated Oracle accounting reports.9. Assisting in the compilation and monitoring of the Fixed Assets Schedule.10. Assisting in the daily reconciliation of front desk deposits.11. Assisting monitoring office supply inventory and ordering.12. Assist Conference Coordinator in preparation of packets, mailing, registrations, etc.Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Involves physical effort such as lifting 20 pounds of materials and equipment.2. Prolonged sitting.Working EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Additional Job Duties1. Complete data entry for various provider compensation payments in Workday.2. Complete tracking for various compensation payments in Excel.3. Assist team with evaluating financial processes and reports to maximize efficiency as well as implementing the results of those evaluations.4. Assist with developing and submitting analytical financial data and information as needed to support the department leaders.5. Responsible for department reconciliations and analysis.6. Perform accounting related functions and submit accurate financial data during month-end process.7. Support performance improvement and quality assurance initiatives.8. Assisting monitoring office supply inventory and ordering, as needed.Scheduled Weekly Hours:40Shift:Day (United States of America)Exempt/Non-Exempt:United States of America (Non-Exempt)Company:SMG System Medical GroupCost Center:671 SMG Corporate AdminAddress:3040 University Ave Morgantown West VirginiaEqual Opportunity EmployerWest Virginia University Health System and its subsidiaries (collectively WVUHS) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.