Marketing Assistant

Job Description

KPFF is seeking a Marketing Assistant to join our marketing team. This role provides administrative, logistical, coordination, and production support and helps ensure the marketing team operates efficiently and consistently across multiple concurrent pursuits and deadlines.

The Marketing Assistant works collaboratively with marketing staff, Principals, clients, engineers, and internal teams to assist in the preparation of proposals, coordinate tasks, and contribute to client-facing deliverables. This position requires strong organization, attention to detail, and the ability to support multiple assignments in a fast-paced, deadline-driven environment.

Benefits

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Flexible scheduling – core hours of collaboration are 9:30-3:30 pm
• Professional certification bonus and testing fee reimbursement opportunities
• Monthly Cell Phone Stipend
• Monthly Way We Work stipend for remote work and transit expenses
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi-annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $28.00 - $30.00 per hour, depending on education and experience.

Responsibilities

• Assist with document formatting, assembly, and production preparation
• Support scheduling coordination and deadline tracking activities
• Assist with event registrations, meeting coordination, and logistical support
• Maintain project folders, tracking logs, and organizational systems
• Support departmental operations, systems, and organizational workflows
• Assist marketing staff with production support, organizational tasks, and pursuit-related coordination activities
• Maintain marketing resources, tracking systems, and data consistency across the department
• Support CRM updates, data entry, operational tracking, and marketing systems coordination
• Assist with day-to-day production activities across multiple concurrent pursuits and deadlines
• Maintain professionalism, responsiveness, and accountability in all interactions
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams
• Support team efforts to meet deadlines and deliver high-quality work

Qualifications

Minimum Requirements

• 1+ year of marketing or administrative support experience (AEC or professional services preferred)
• Associate’s degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Demonstrated ability to stay organized and manage multiple tasks with attention to detail
• Ability to support multiple deadlines in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems

Work Style and Expectations

• This role requires a high level of professionalism, reliability, and accountability.
• Takes ownership of assigned tasks and consistently follows through on commitments
• Communicates clearly, directly, and proactively
• Is able to complete responsibilities independently after an initial training period
• Is comfortable supporting busy leadership and coordinating across multiple priorities
• Maintains a calm, thoughtful approach under pressure and tight deadlines
• Demonstrates strong attention to detail and organization in all work
• Is receptive to feedback and demonstrates a willingness to learn and develop
• Humble and collaborative working style

Additional Information

Application Process

Please submit:

• A resume identifying all previous employment with explanations of any gaps in employment,
• Your most current transcripts for all college level coursework,
• A cover letter addressing the following two prompts at a minimum:
  • What does your work ethic look like? – Give examples of your work ethic in action.
  • Describe a time when you were part of a team you felt worked well and why you felt it was successful.

If you are interested in this position, please click on the “Apply” button below. Resumes sent elsewhere will not be considered.

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.
• After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.
• This position includes interaction with KPFF Principals and clients and requires the ability to represent the firm professionally in all communications.

Why Join KPFF

KPFF offers the opportunity to work in a collaborative environment where marketing is integrated with leadership and project teams. You will gain exposure to client pursuits and develop skills in proposal development, organization, and coordination, with opportunities for growth within the marketing team.

Our Employees

Our employees are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.