Corporate Events - Operations Specialist

Corporate Events - Operations Specialist

Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

The Corporate Events & Operations Specialist plays a key role in fostering connection, culture, and engagement across our employee-owned organization. Based at our Corporate Headquarters (WHQ), this role will own the relationship between Black & Veatch and our Corporate Store vendor. The specialist will also be responsible for planning and executing golf tournaments, a variety of summits and showcases, along with additional internal gatherings. This position partners closely with leadership, internal teams, and external vendors to deliver well-organized, welcoming, and on-brand experiences that reinforce our values and employee-owner culture.

Key Responsibilities:

• Employee Engagement & Internal Events: Plan, coordinate, and execute golf tournaments, a variety of summits and showcases, along with additional internal gatherings, and culture-building activities. Support internal meetings, town halls, trainings, and leadership events. Develop event timelines, logistics plans, and on-site execution support. Ensure events align with company culture, values, and employee-owned mindset. Manage on-site event coordination, including setup, teardown, and day-of support.
• Operations Support: Lead company-wide gifting campaigns. Coordinate space reservations, room setups, A/V needs, catering, and signage. Partner with facilities, IT, HR, marketing, and leadership teams to support event needs. Maintain event calendars and ensure smooth scheduling and communication. Support consistent standards for appearance, readiness, and functionality of event spaces.
• Vendor & Logistics Coordination: Coordinate with caterers, rental companies, beverage providers, and other vendors. Manage orders, deliveries, and on-site vendor support. Track event-related expenses and assist with budget management. Ensure compliance with safety, security, and company policies.
• Operations & Administrative Support: Assist with maintaining event supplies, inventory, and storage areas. Manage corporate store, material requests, inventory, ensure products meet brand standards and are refreshed regularly. Maintain relationship with corporate store vendor. Document processes and help maintain standard operating procedures (SOPs) for events. Support post-event recaps, feedback collection, and continuous improvement. Provide hands-on support across operations as needed in a dynamic HQ environment.

Preferred Qualifications:

• Bachelor's degree in Event Management, Hospitality, Business, Marketing, or related field (or equivalent experience)
• 4 - 6 years of experience in event coordination, office operations, or employee engagement roles
• Strong organizational skills and attention to detail
• Excellent communication and relationship-building skills
• Ability to manage multiple events and priorities simultaneously
• Willingness to work occasional evenings or extended hours for events
• Experience supporting events in a corporate headquarters environment
• Background in employee engagement, internal communications, or culture initiatives
• Familiarity with event scheduling tools, vendor management, and basic budgeting

Skills & Competencies:

• Event planning and on-site execution
• Logistics and operational coordination
• Customer-service and people-first mindset
• Collaboration and cross-functional partnership
• Problem-solving and adaptability
• Strong sense of ownership and accountability

Minimum Qualifications:

• Bachelor's degree in marketing, communication or a related field; or equivalent experience
• 6+ years related experience

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Black & Veatch endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form.