Accounts Payable Specialist

Hybrid This Jobot Job is hosted by: Madeline Lazarus Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $60,000 - $65,000 per year A bit about us: We are a globally broadcast, faith-based nonprofit headquartered in South Barrington, IL that produces a flagship leadership development summit reaching over 350,000 attendees annually across more than 100 countries, translated into 60+ languages. The finance team is lean, high-functioning, and operationally forward-thinking, having migrated their AP infrastructure to Ramp, a modern cloud-based financial management platform. This is a mission-first organization with a strong internal culture, generous benefits, and a track record of long-term employee retention. Why join us? Solo AP ownership from day one -- trusted to run the process independently after training · Modern platform environment powered by Ramp -- no manual invoice entry, no check printing · Blue Cross Blue Shield medical benefits · 2-3 weeks paid vacation based on experience, plus 5 paid Ministry Days annually · Office closes Christmas through New Year's -- every year · Additional flex time provided around the annual Summit and select holidays · Small, stable finance team in a collaborative, values-aligned culture Job Details The Accounts Payable Specialist is the sole owner of the organization's full AP cycle, operating independently within a small finance team and reporting to the Director of Finance while working in close daily partnership with the Controller. The role is technology-forward -- all payables flow through Ramp, which handles corporate cards, expense reimbursements, and vendor bill pay in a single platform. Success here requires less data entry and more process ownership: reviewing submissions for accuracy, keeping cardholders and vendors compliant, and communicating payment timelines with clarity and professionalism. What you will own: · Manage the full corporate card compliance cycle -- monitor transaction coding, review receipt support for accuracy, and follow up with cardholders whose cards have been suspended for non-compliance · Review and process employee expense reimbursements including mileage, lost-receipt affidavits, and coding accuracy through Ramp's built-in workflow · Manage the twice-monthly vendor bill pay cycle from submission through Controller approval, including invoice review, GL coding verification, and exception escalation · Communicate payment timelines proactively to internal staff and vendors; hold submitters accountable to deadlines while extending appropriate grace on first-offense situations · Develop working mastery of Ramp's full functionality across all three modules -- corporate cards, reimbursements, and bill pay · Leverage Ramp's AI-assisted receipt matching and reporting tools; configure platform workflows to meet evolving organizational needs Skills needed: · 2+ years of hands-on accounts payable experience with clear ownership of the full AP cycle · Demonstrated comfort operating independently in a lean environment with minimal oversight after ramp-up · Tech-savvy with strong aptitude for cloud-based financial platforms; Ramp or Bill.com experience a plus · Strong communicator who can enforce process accountability while maintaining positive working relationships · Alignment with the organization's mission Interested in hearing more? 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