Administrative Assistant- Academic Advising

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.Position Description Summary/Purpose:This position provides personal, project, and administrative support and assistance to the Director of Academic Advising and the academic advisors who report to the individual.Essential Job Functions/Primary Responsibilities:(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)Supports the administrative needs of Director of Academic Advising and the academic advisors who report to the individualCompletes special projects as assigned by the Director of Academic AdvisingManages Academic Advising budget, including, among other tasks, requisitioning supplies and securing employee reimbursementsPerforms general clerical duties such as answering the phone, filing, photocopying, faxing, scanning, and mailing; files, retrieves, tracks, and maintains various databases, and documentsMaintains office supply inventories and coordinates maintenance of office equipmentDirects student inquiries to the appropriate Goodwin personnelMaintains confidentiality of student dataConducts all work in a safe manner and all work safety practices are followed.Other Functions:Performs similar or related work as required, directed or as situation permits.Continues professional development and training; keeps current with trends.Assists other department staff as needed to promote a team effort.Knowledge, Ability and Skill:Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity.Strong interpersonal and communication skillsability to work effectively with a wide range of students, faculty, and staffProven ability to use all Microsoft ProductsAbility to use web-based applications such SONIS and WorkplaceAbility to create, compose, and edit written materialsKnowledge of office management principles and proceduresAbility to coordinate and organize meetings and special eventsKnowledge of academic administrative principles and proceduresAbility to apply critical thinking skills, using foresight and taking initiativeThe ability to maintain confidentiality of students and personnelMinimum Required Qualifications:Education, Training and Experience:Associate degree; Bachelor's degree preferred2-3 years of related experienceSpecial Requirements:Valid license & insured vehiclePhysical and Mental Requirements:Work Environment None Under 1/3 1/3 to 2/3 Over 2/3 Outdoor Weather Conditions X Work with fumes or airborne particles X Work near moving mechanical parts X Risk of electrical shock X Vibration XPhysical Activity None Under 1/3 1/3 to 2/3 Over 2/3 Standing X Walking X Sitting X Talking & Hearing X Using hands/fingers to handle/feel X Climbing or balancing X Bending, pulling, pushing X Driving XLifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds X Up to 25 pounds X Up to 50 pounds X Up to 75 pounds X Up to 100 pounds X Over 100 pounds XVision Requirements:X Close vision (i.e. clear vision at 20 inches or less)X Distance vision (i.e. clear vision at 20 feet or more)X Color vision (i.e. ability to identify and distinguish colors)X Peripheral vision (i.e. ability to observe an area that can be seen up and down orleft and right while the eyes are fixed on a given point)X Depth perception (i.e. three-dimensional vision, ability to judge distances andspatial relationships)__ No special vision requirementsFull-Time Employee Benefits:Medical InsuranceDental InsuranceVision InsurancePet Insurance401k employer matchEmployee and dependent life insuranceGreat tuition benefits for employee, spouse, and dependentsPTO program(This job description does not constitute an employment agreement between Goodwin University and employee. It is used as a guide for personnel actions and is subject to change by the university as the needs of the university and requirements of the job change.)