Accounts Receivable Specialist

Accounts Receivable Specialist

Position at Reed Family Companies "OUR PEOPLE ARE OUR STRATEGY" We are growing and in need of an Accounts Receivable Specialist for The Reed Family Companies locations. Come join a team with a great company culture that offers competitive wages and benefits!! We offer Paid Time Off, Medical, Dental, Vision Care Insurance. We offer a 401k program. A Pension Program, Life Insurance, AD&D and opportunities for growth and development.

The Accounts Receivable Specialist is responsible for managing customer credit, accounts receivable, cash application, reconciliation, collections, and account maintenance processes to support timely cash flow and accurate financial reporting. This role requires strong follow-through, attention to detail, customer service, construction industry knowledge, and the ability to work proactively with customers, Sales, Operations, Shared Services, and management to resolve account issues before they impact collections or lien rights.

Duties and Responsibilities:

• Process customer credit applications in Nuvo from start to finish, including reviewing applications for completeness, obtaining required documentation, checking credit references and reports, and communicating approval decisions.
• Set up and maintain customer accounts in Vista, Apex, Command, and other applicable systems.
• Monitor accounts receivable activity, aging balances, customer payment status, and collection priorities for assigned companies.
• Contact customers regarding past due balances, follow up on payment commitments, and document collection activity clearly and consistently.
• Research and resolve billing, cash application, credit, rebill, short pay, and account reconciliation issues in partnership with customers, Sales, Operations, and Shared Services.
• Prepare credit vouchers, check refunds, write-offs, monthly statements, bank deposits, and daily cash posting as needed.
• Prepare and distribute recurring aging reports and account updates for management, Sales, and the Corporate Credit Manager.
• Support construction-related AR requirements, including lien rights, preliminary notice activity, lien releases, job accounts, project closeout items, and customer documentation.
• Perform month-end accounts receivable and cash receipts responsibilities, including related reconciliation, review, and reporting activities as assigned.
• Provide backup support to the Lien Administrator and other AR team members as needed.
• Provide backup and coverage for the front desk receptionist as needed.
• Perform all other duties as trained and assigned.

Skills Required:

• Vista by Viewpoint accounting software preferred
• Knowledge of construction receivables, lien rights, credit risk, customer account reconciliation, and multi-company accounting processes strongly preferred.
• Demonstrated ability to manage recurring deadlines, prioritize high-risk receivables, follow up consistently, and escalate issues appropriately
• Strong problem solving, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Must be well organized and a self- starter
• Detail orientated, professional attitude, reliable
• Proficient in Excel and Word, 10-key by touch
• Possess strong organizational and time management skills
• 2+ years of accounts receivable/ accounting experience
• Construction industry accounts receivable experience strongly preferred; experience with materials, aggregate, ready-mix, contractor, or project-based billing environments is a plus.
• High school diploma required, college courses in accounting preferred
• Experience processing credit applications, reviewing credit reports, reconciling AR accounts, and resolving customer payment discrepancies preferred.

AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.