Vaccine Coordinator - Medical Assistant

Job Title

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it's about hope, community, and impact. For over 50 years, we've been a leader in the community clinic movement, growing from a small volunteer-driven effort in Vista to a nationally recognized network of state-of-the-art clinics across San Diego, Orange, Los Angeles, and Riverside counties. Today VCC has 14 clinics serving over 70,000 patients annually, we continue our mission of delivering exceptional, patient-centered care where it's needed most.

As a private, non-profit, multi-specialty outpatient clinic, VCC provides more than healthcare, we provide opportunity. Here your skills are celebrated, your growth is supported and your work makes a difference. We know that our success is a direct result of the exceptional talents and dedication of our employees.

Benefits include: Competitive compensation & benefits Medical, dental, vision Company-paid life insurance Flexible spending accounts 403(b) retirement plan

Why VCC?

Winner of the 2025 HRSA Gold Medal for Outstanding Care, placing VCC among the top 10% of Federally Qualified Health Centers in the U.S.

Recognized by HRSA as a National Quality Leader in Behavioral Health and Diabetes and for excellence in Preventive Health and Health IT.

A robust training & development culture to help you grow and advance your career.

A workplace built on respect, collaboration and passion for care.

Responsibilities

Job Summary

Responsible for ensuring all vaccines in clinic are stored and handled correctly. May delegate duties to lower level staff.

Support physicians, nurse practitioners, physician assistants, and/or nurses by taking vitals, assisting in medical examinations and other specific procedures. Complete and monitor all lab work for quality assurance and ensure compliance with all auditing authorities.

Essential Job Functions

• Oversee proper receipt, storage and transport of vaccine shipments
• Ensure current Vaccine Information Statement is always used
• Maintain all appropriate storage and handling documentation as set by the Center for Disease Control and Prevention (CDC)
• Maintain storage equipment in compliance with CDC standards and manufacturer's guidelines
• Maintain records, including Vaccines for Children (VFC) and Adults (VFA) program documentation
• Report and return vaccines within 30 days of expiration or spoilage
• Store and label vaccines in storage units following CDC guidelines; ensure vaccines are organized within the unit and inspect storage unit daily
• Check stock weekly and rotate when a shipment arrives so vaccine closest to expiration date is used first
• Promptly remove expired vaccines from the storage unit; ensure never administered to a patient
• Work with the San Diego Immunization Registry / Public Health Department to transfer vaccines close to expiration
• Ensure a digital data logging thermometer with a current certificate of calibration is maintained for each vaccine storage unit
• Monitor (read and document) temperatures for each storage unit a minimum of twice per workday (at the beginning and end of the workday); ensure they are compliant with all programs per VCC policy
• Read and document storage unit minimum and maximum temperatures each workday morning
• Respond to any possible temperature excursions using the emergency protocol
• Place vaccine orders, assuring an adequate stock of vaccines are available without under or overstocking
• Label private stock separately from public stock
• Maintain a regular schedule to count vaccine inventory at least once a month
• Complete Returns and Reconciliations in the San Diego Immunization Registry as needed
• Monitor vaccine inventory in EPM file maintenance and SDIR for all vaccine programs (VFC, VFA (317), Clinic and state vaccines)
• Maintain knowledge of SDIR registry reporting system; send out Reminder/Recall postcards; contact parents when mail is returned; ensure all new onboarding staff obtain SDIR/CAIR passwords
• Report in EHR: immunizations completed/not completed, vaccine reconciliation, missed opportunities
• VFC & VFA program: order vaccines on a monthly basis; account for all inventory and store them properly per program guidelines, prepare sites for audits, recertify for sites annually
• Flu Season: Allocate and order Clinic stock and State flu for all sites; order initial VFC flu order for all sites; ensure all sites are compliant with weekly state flu reporting; pick up State flu vaccines and vaccinate all VCC employees; complete data entry for all staff who receive flu vaccine; organize flu clinics for main branch and assist off sites to set up for their flu clinics; return all expired flu vaccines at end of season
• Clinic stock: report/review and order clinic sock immunizations for all sites on a monthly basis; distribute PPD to all sites

Qualifications

Minimum

• High school graduate or equivalent
• Clinical Medical Assistant Certification indicating completion of program from an approved school or hospital including externship
• Bilingual English/Spanish
• Current CPR certification
• Minimum of one year back office experience in a clinical environment
• Phlebotomy experience; certificate preferred

Required Skills/Knowledge/Abilities

• Good knowledge of general back office procedures, such as taking vitals, performing venipuncture, administering immunizations, etc
• Good comprehensive knowledge of medical terminology in English and Spanish
• Emergency response capability for possible crisis situations
• Experience/familiarity with computers, Microsoft Office products (Word/Excel), business e-mail communication systems and internet search capabilities

Pay Range $23.00 - $25.00 depending on experience