Claims Executive Assistant / Project Manager

Job Title

The Doctors Company is seeking an energetic, bright, and motivated individual with a history of high performance to join the Region II Claims Team.

Position Mission

The successful candidate must be extremely well organized, a strong communicator, capable of effectively managing high level projects, skilled at interfacing with key internal and external stakeholders, and able to prioritize high volume of work.

Qualifications

Claim/litigation administrative experience, at least three years in a support or business support role, highly developed interpersonal skills including communication and listening skills, attitude, exhibiting a professional, energetic, proactive, and enthusiastic demeanor, excellent verbal and written skills and attention to detail, ability to handle multiple priorities and manage complicated calendars across multiple leaders and external personnel, demonstrate excellent judgment and influence management skills, proactive approach to business needs and requirements, ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments, ability to learn and master new technologies and leverage available AI capabilities, bachelor's degree required.

Responsibilities

General Administrative Support: Provides general administrative support to three AVPs and VP of Claims, manages and enhances department SharePoint Site, schedules meetings and proactively monitors availability of supported leaders, proactively provides pre/post meeting support, communicates with external law firms to onboard and off board attorneys and manage the attorney report card, maintains attorney panel spreadsheet, prepares expense reports as assigned and manages the department budget process, assists in coordinating / scheduling department events including annual in-person meeting, attends meetings as requested, assures appropriate materials are received and distributed, maintains availability and organization of key documents, presentations, and materials related to executive activities for dissemination as appropriate and/or advised, provides overflow support as needed to Regional Claims Administrative Support Unit.

Financial Management: Supports budget reconciliation and planning, reconciles invoices and expenses, enters reimbursements into Duck Creek system, assists with outside payments.

Applications & Process Improvement: Identifies and recommends system/process improvements and innovations that may result in more efficient and effective work processes, proficient in Sharepoint to create and maintain the department sites, manages TDC Datalytics site to pay outside vendors and firms.

Other Duties as Assigned: Serves as project manager for departmental strategic planning, prepares monthly reports, coordinates team building and staff morale activities, other strategic projects as assigned.

Salary Range

$60,348 - $79,207. Compensation varies based on skills, knowledge, and education.

Benefits

We offer competitive compensation, an incentive bonus plan, outstanding career opportunities, an exceptional work environment, and an impressive benefits package, which starts with medical, family and bereavement leave; same-sex domestic partner benefits; short- and long-term disability programs; and an employee assistance program. There's more: health, dental, and vision insurance, health care tax-free spending accounts with a company match, 401(k) and Roth IRA with company match, as well as catch-up plans for both, vacation days, sick days, and paid personal days each calendar year (with vacation increases based on length of service), paid holidays each calendar year, life and travel insurance, tax-free commuter benefits, in-person and online learning opportunities, cross-function career opportunities, business casual work environment, time off to volunteer, matching donations to qualifying nonprofit organizations, company-sponsored participation at non-profit events.

About The Doctors Company

The Doctors Company is the nation's largest physician-owned medical malpractice insurer. Founded and led by physicians, we are committed to advancing, protecting, and rewarding the practice of good medicine. The Doctors Company is proud to be Certified by Great Place to Work. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.