Program Manager

HR Compliance Manager

Location: Chicago, Illinois - Hybrid

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: HR Partners

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM)

Pay Range: $94,827 - $154,315 per year

Summary: The HR Compliance Manager is responsible for the leadership, oversight and management of all regulatory and compliance processes within Human Resources, and ensures adherence to Human Resources regulatory requirements, maintaining and updating HR policies and processes, and offering expert consultation on compliance-related matters. Prepares for, owns and leads the HR response to regulatory visits, including collaboration with leaders and employees across the organization. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Responsibilities:

• Proactively creates, maintains, updates, and owns all Human Resources policies and processes; ensures all comply with federal, state, and local laws and regulations, as well as business and University goals. This includes leading regular institution policy reviews and ensuring stakeholder alignment and timely updates.
• Develops, monitors, and audits all regulatory, legal, and organizational compliance requirements related to the pre-employment and employment cycles.
• Acts as a subject matter expert on HR-related compliance matters and their impact on the organization. Provides consultative support to HR Business partners, Centers of Excellence (COEs) and senior leadership on policy interpretation and application. Collaborates with departments within and outside of HR to promote compliance awareness and consistency in policy execution.
• Leads and manages the Human Resources department-wide role in audit and accreditation initiatives and visits from regulatory bodies. Proactively prepares prior to regulatory visits to ensure smooth response.
• Responsible for ensuring system compliance with employee licensure and certification requirements
• Develops and leads organization-wide and department-specific communication of and training on existing, new, or revised HR policies. Partners with Communications and Learning & Development to develop communication and change management plans; ensures clarity and accessibility of HR policy materials for employees and leaders.
• Regularly and proactively conducts HR compliance audits, assesses and identifies areas of potential risk or documentation deficiencies, and implements and leads process improvements and corrective actions where necessary. Provides audit results and reporting on quantitative and qualitative data and findings.
• Partners with Procurement and Legal to review HR vendor agreements for compliance requirements and risk management, including all contingent worker and/or contractor agreements.
• Maintains an understanding of regulatory issues and stays current on applicable standards through seminars, training courses and regulatory literature.
• Coordinates with the Office of Legal Affairs and HR COEs to maintain alignment with legal and operational standards.
• Assists the Office of Institutional Equity with OFCCP compliance initiatives, including the Affirmative Action Plan and related activities.
• Partners with Digital & Information Services teams to ensure HR data privacy and compliance.
• Develops process maps, governance documents, and knowledge resources to ensure operational consistency.

Required Job Qualifications: 1. Bachelors Degree in Human Resources, Business Administration, Legal Studies, or a related field. 2. 3-5 years of experience in HR policy development, compliance, or regulatory affairs. 3. Equivalent education and experience may be considered. 4. Strong working knowledge of employment laws, labor standards, and compliance frameworks. 5. Experience in policy authorship, legal research, and regulatory interpretation. 6. Excellent writing, communication, and interpersonal skills. 7. Ability to manage complex projects in a dynamic, fast-paced environment. 8. Proficiency in Microsoft Office Suite and experience managing digital policy systems.

Preferred Job Qualifications: 1. Juris Doctor (JD) or advanced degree in a related field. 2. Experience with PolicyTech. 3. Experience managing compliance in a hospital system.

Physical Demands: Requires the ability to travel to various locations within the Rush system.

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.