Fiscal Operations Lead

Fiscal Operations Lead

The Fiscal Operations Lead serves as a resource within the External Relations Division, focusing on enhancing operational efficiency and strategic impact. The Fiscal Operations Lead plays a key role in improving procurement management, travel coordination, contract processing, and budget management. The Fiscal Operations Lead position combines operational oversight with data analytics to provide actionable insights for strategic decisions. Responsibilities include managing internal systems and technology, ensuring policy compliance, and driving process improvements for fiscal operations. The Fiscal Operations Lead is vital for maintaining policy compliance within the division.

Employee will demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.

Serve as a subject-matter expert in managing procurement, travel coordination, contract processing, budget management, and other fiscal operations within the External Relations Division. Lead high-value or specialized procurement efforts requiring additional expertise. Ensure the efficient execution of these functions, maintaining compliance with organizational policies and providing support for strategic initiatives.

Lead efforts to streamline and enhance workflows in fiscal operations within External Relations. Identify areas for improvement, implement best practices, and work with stakeholders to refine processes and increase operational efficiency.

Oversee the acquisition, analysis, and presentation of divisional financial data to support decision-making. Maintain comprehensive dashboards and reports to ensure accuracy and accessibility. Regularly conduct audits and implement quality assurance measures to uphold data integrity.

Monitor expenditure patterns, assist with budget planning, and identify cost-saving opportunities within External Relations. Collaborate with the Financial Services team to produce financial reports, provide financial guidance, and ensure alignment with organizational budgetary requirements.

Deliver actionable insights and recommendations derived from data analysis to inform strategic and operational decisions. Assist in developing and implementing action plans, and evaluate the effectiveness of decisions to achieve divisional goals.

Ensure adherence to organizational policies in all aspects of procurement, travel, contracts, and budget management. Draft and communicate updates regarding procedural changes, new initiatives, and policy adherence. Provide training and support on compliance and best practices to divisional team members.

Support divisional team members with inquiries related to procurement, travel, budget management, and other financial services. Provide hands-on assistance to ensure proficiency in internal systems and adherence to operational procedures.

Associate's degree or some college required. Two years of required experience in contract management, procurement, or related field. Two years of required experience in budget management and financial analysis. One year of required experience in data analysis, reporting, or related field. Bachelor's degree preferred. Three years of preferred experience in contract management, procurement, or related field. Three years of preferred experience in budget management and financial analysis. Two years of preferred experience in data analysis, reporting, or related field. Relevant experience may be considered in lieu of a degree, except in cases where a specific degree is required to meet accreditation standards, licensure requirements, or other legislative or regulatory obligations.

Ability to use administrative platforms, spreadsheets, and business tools to process, analyze, and present data effectively. Ability to produce clear, professional written and verbal communications for diverse audiences. Ability to interpret data, identify trends, and translate findings into actionable recommendations. Ability to manage multiple projects, competing deadlines, and shifting priorities in a fast-paced environment. Ability to apply financial planning, budget management, and reporting principles to support operational decisions.

Customer Service and Teamwork. Commitment to customer service and teamwork demonstrated through proactive engagement and effective collaboration with stakeholders. Cross-functional Collaboration. Ability to work independently and collaboratively across organizational levels, including senior management, while meeting deadlines and multitasking in a fast-paced and changing environment. Organization and Attention to Detail. This individual displays strong organizational skills and attention to detail, ensuring accurate, timely, and efficient task completion. This includes managing multiple tasks and projects simultaneously, prioritizing effectively, maintaining structured processes, and delivering high-quality results. Problem-Solving. Identifies, analyzes, and resolves problems and challenges to drive continuous improvement and innovation with strong critical thinking abilities. Strategic Thinking. Ability to think critically, analyze data and trends, develop innovative strategies for external relations, and implement short and long-range goals. Innovation. Experience in evaluating, developing, and implementing operational improvements through automation and process redesign to enable scalability and velocity. Ability to identify emerging trends, technologies, and best practices in external relations and apply them strategically to advance TSTC's objectives.

This job description outlines the general responsibilities and expectations of the role. It is not intended to include every task or responsibility. Additional duties may be assigned by leadership as needed. This position is classified under Fair Labor Standard Act (FLSA) as exempt and operates in a professional and instructional environment that may include campus offices, classrooms, or lab settings. TSTC will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position. TSTC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, genetic information, or veteran status. Equal Opportunity Employer. Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Employment Eligibility Verification. If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC. Background Checks. A criminal history background check will be required for the finalist(s) under consideration for this position.