Office Manager

Ergon, Inc. is seeking an Office Manager to The Office Manager to provide administrative, organizational, and operational support for the Corporate Operational Excellence team. This role is responsible for coordinating office operations, supporting departmental initiatives, managing records and documentation, scheduling and communications, and ensuring efficient administrative processes across the department. The position serves as a key resource for maintaining organization, supporting team effectiveness, and facilitating Operational Excellence initiatives. We are a great company with great pay and great benefits. Ergon, Inc. is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the world, but we pride ourselves on maintaining a small-company feel.

Key Responsibilities

• Manage daily office operations and administrative activities for the Corporate Operational Excellence team.
• Coordinate calendars, meetings, travel arrangements, and event logistics.
• Prepare correspondence, presentations, reports, meeting agendas, and meeting minutes.
• Organize and maintain departmental files and records.
• Process invoices, purchase orders, expense reports, and other administrative transactions.
• Coordinate office supplies, equipment, and vendor relationships.
• Assist with departmental budgeting and expense tracking.
• Support onboarding activities and administrative coordination for team members.
• Serve as a point of contact for internal and external stakeholders.
• Support special projects and continuous improvement initiatives as assigned.
• Coordinate department communications and maintain distribution lists.
• Assist in the collection, organization, and reporting of operational performance metrics.
• Support continuous improvement programs and administrative aspects of Operational Excellence initiatives.
• Maintain records related to audits, assessments, and corrective action plans.
• Coordinate training records and documentation for Operational Excellence programs.
• Support project tracking, action item management, and follow-up activities.
• Assist with preparation and distribution of departmental reports, dashboards, and presentations.
• Coordinate logistics for workshops, training sessions, and team meetings.
• Support cross-functional teams with administrative and project coordination needs.

Qualifications

Required:

• High school diploma or GED
• 3-5 years of office administration, executive support, office management, or project coordination experience. Equivalent combination of education and experience may be considered.
• Experience maintaining records, databases, and confidential information
• Proficiency with Microsoft Office Suite, especially Excel, Word, PowerPoint, Outlook, and Teams
• Strong organizational and document management skills.
• Excellent written and verbal communication abilities.

Preferred:

• Associate degree in Business Administration or related field preferred.
• Experience supporting operational, business process improvement, or project-based teams preferred.
• Advanced proficiency in EDMS platforms and Microsoft Office tools

Why Ergon, Inc.?

At Ergon, we are a relationship-driven, family-owned company that values the growth and contributions of each employee. Headquarters in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. With approximately 4,500 employees, we operate in multiple sectors, including pavement & pavement preservation, specialty refining, logistics, construction, and specialty chemicals. Our people are the foundation of our success, and we are committed to fostering a workplace where talent is recognized, rewarded, and empowered. Our comprehensive benefits package includes:

• Competitive pay
• 401(k) matching & profit sharing
• Health, Dental, Vision, and Life Insurance
• Short- and Long-Term Disability Plans
• Additional voluntary benefits
• Paid holidays, vacation, and sick leave
• Tuition assistance
• Opportunity to shape enterprise-wide compensation strategy
• Collaborative, inclusive, and performance-driven culture
• Career growth in a dynamic, diversified organization

At Ergon Inc., we live by our core values:

• Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service.
• Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership.
• Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically.
• Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships.

Come and join the Ergon team!

We are an EEO/AAP employer.

Job Role: Document Control Manager

Location: Flowood, MS