Program Coordinator

Beacon Hill has partnered with a growing association in downtown Chicago in hiring a Program Coordinator to start immediately! This is a great opportunity to play a visible, high-impact role shaping programs that directly enhance member experience and engagement. Responsibilities: Serve as a central point of coordination for programs, initiatives, and member-facing activities Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals Manage program timelines, materials, communications, and logistics from planning through completion Maintain strong relationships with members, sponsors, speakers, and external partners Track program participation, engagement, and feedback; prepare reports and recommend improvements Support marketing efforts by coordinating program-related content, email communications, and website updates Assist with budget tracking, vendor coordination, and invoice processing for programs and events Provide administrative support for committees, including scheduling meetings, preparing agendas, and taking notes Ensure a high level of member satisfaction by responding to inquiries and providing timely, professional communication Identify opportunities to enhance programming and increase member engagement Requirements 2+ years of experience in program coordination, association management, event planning, or related field Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills High attention to detail and ability to execute tasks accurately Proficiency in Microsoft Office Suite; experience with CRM or association management systems is a plus Ability to work collaboratively with cross-functional teams and volunteer leadership Experience coordinating virtual and/or in-person events preferred Strong customer service mindset with a focus on member experience Bachelor's degree preferred or equivalent work experience Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)