Executive Assistant

hackajob is collaborating with Solace to connect them with exceptional professionals for this role.

About Solace

Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.

We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly.

Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.

Read more in our Bloomberg funding announcement here.

About the Role

We’re looking for an Executive Assistant to provide dedicated support our Chief Executive Officer, assisting with CEO priorities, event planning, and executive coordination efforts. You’ll act as an extension of the leadership team you support, ensuring the CEO is focused on the highest-priority work, operating efficiently, and consistently moving the business forward.

You’ll manage calendars, meetings, communication flow, travel, and operational cadence, while also serving as a key partner in event planning and executive coordination. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

This is a hybrid role, onsite 3 days a week in Redwood City.

What You’ll Do

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.

• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.

• Support the planning and execution of large-scale events

• Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.

• Draft, edit, and send communications on behalf of executives with strong executive presence and clarity.

• Serve as the primary point of contact between executives and internal leaders, external partners, and vendors.

• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.

• Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.

• Build and continuously improve systems, templates, and processes that enhance executive productivity.

• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.

• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

What We’re Looking For

• 5+ years of experience supporting senior executives, preferably at the CEO or C-suite level in a high-growth, fast-paced environment.

• Exceptional calendar management, prioritization, and organizational skills.

• Strong written and verbal communication with an ability to draft clear, concise executive-level messaging.

• Demonstrated judgment, professionalism, and ability to handle confidential information.

• Excellent project management skills: you keep things moving, even without explicit direction.

• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.

• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.

• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.

Bonus Points

• Background in startups, healthcare, technology, or complex operational environments.

Applicants must be based in the United States.

Up for the Challenge?

We look forward to meeting you.

Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to recruiting@solace.health or advocate@solace.health.

Compensation Range: $100K - $150K