Project Coordinator

Project Coordinator

Trofholz Technologies, Inc. is seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of Integrated Electronic Security Systems (IESS), infrastructure, and technology projects across federal and commercial environments. This is more than a coordination roleit's an opportunity to build a long-term career with a company that has delivered mission-critical security solutions for more than 22 years. As a Project Coordinator, you will play a vital role in supporting project execution, maintaining organization, and helping project teams deliver exceptional results. We strongly value military experience and welcome transitioning service members and veterans. Individuals with backgrounds in logistics, operations, administration, project support, planning, or military operations often excel in this role because of their attention to detail, organizational skills, and ability to manage multiple priorities. The ideal candidate is proactive, organized, and solutions oriented. We are looking for someone who takes pride in keeping projects on track, supporting teams, and continuously developing their professional skills. If you are looking for a position where your contributions matter, your growth is supported, and your work directly impacts project successwe want to hear from you.

What You Will Do

• Track project deliverables to ensure contractual deadlines and milestones are met
• Maintain project schedules, RAID logs, and project tracking tools
• Support weekly, monthly, and quarterly project reporting requirements
• Assist with project budget updates and project data management
• Support Project Managers throughout all phases of project execution
• Coordinate and track Requests for Information (RFIs) and project correspondence
• Maintain organized, accurate, and audit-ready project files
• Track quality control documentation, inspections, and project records
• Monitor safety plans, inspections, and compliance documentation
• Coordinate collection of as-built drawings and project closeout documents
• Track purchase orders, material deliveries, subcontractor commitments, and procurement activities
• Coordinate equipment returns, warranties, and manufacturer return authorizations (RMAs)
• Support vendor setup, subcontractor documentation, and procurement processes
• Support warranty administration and project closeout activities
• Coordinate final deliverables and customer reporting requirements
• Assist with project staffing activities, onboarding, background investigations, and personnel coordination
• Support recruiting, onboarding, training, and offboarding activities as needed
• Perform other duties as assigned

What You Bring Required:

• Associate degree or equivalent combination of education and experience
• Minimum 2 years of administrative support experience
• Minimum 1 year of project coordination or project support experience
• Strong organizational, planning, and time management skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Ability to manage multiple priorities and deadlines simultaneously
• Strong analytical and problem-solving skills
• Ability to work independently and collaboratively within project teams
• Ability to read, write, and communicate effectively in English
• Ability to pass background screening requirements

Preferred:

• Experience supporting construction, low-voltage, security integration, telecommunications, or infrastructure projects
• Experience supporting federal government contracts
• Knowledge of project lifecycle management and project implementation processes
• Experience with purchasing, procurement, invoicing, and project financial tracking
• Experience coordinating subcontractors, vendors, and field personnel
• Familiarity with project management software and ERP systems
• Military administrative, logistics, operations, or project support experience

Who Thrives at Trofholz

Our culture is built on Consistent Improvement. We are looking for professionals who are proactive, organized, and committed to excellence. Successful Project Coordinators take ownership of their responsibilities, communicate effectively, anticipate project needs, and help teams stay organized and productive. They thrive in fast-paced environments, support others with a positive attitude, and continuously seek opportunities to improve. This role offers opportunities for advancement into Senior Project Coordinator, Project Management, Operations, and Program Support positions for individuals who demonstrate initiative, accountability, and a commitment to growth.

Compensation and Benefits

Base Salary: $55,000 to $65,000 annually, commensurate with experience Incentive Compensation: Performance-based incentives tied to project portfolio results. High performers

• Medical, Dental, Life, and AD&D Insurance
• HSA and FSA options
• Employer-matched 401(k)
• Paid Time Off (PTO)
• 11 Paid Holidays
• Employer-paid Life, AD&D, Short-Term Disability, and Long-Term Disability Insurance
• Employee Assistance Program (EAP)
• Professional development and advancement opportunities

About Trofholz Technologies

Trofholz Technologies, Inc. is a Woman-Owned, Service-Disabled Veteran-Owned, ISO 9001:2015 certified security integrator headquartered in Sacramento, California. Since 2002, we have delivered high-quality, mission-ready security and technology solutions securing critical infrastructures across the United States and internationally. Our work spans Integrated Electronic Security Systems (IESS), Cyber Security and Compliance, and Division 27 IT and Infrastructure Services for federal agencies, defense installations, the Department of Veterans Affairs, the Department of the Interior, and commercial clients. We are committed to developing leaders from within. This role offers a clear path for advancement for individuals who demonstrate initiative, accountability, and a commitment to consistent growth.