Maintenance Planner/ Scheduler

Maintenance Planner/ Scheduler

The Maintenance Planner/Scheduler is responsible for overseeing the admin buying/purchasing team supporting maintenance. The Maintenance Planner/Scheduler will follow the procurement process working in collaboration with the purchasing team and supply chain. Following the request for proposal process, reviewing purchase orders and invoices, ensuring parts are on hand and inventory levels are maintained, coordinating with both facilities, and ensuring processes and procedures are followed consistently. This role oversees Wawona's CMMS system ensuring priorities are set and provides management and leadership with updates on budgeting and progress.

Duties include:

• Communicates with internal and external customers/vendors to ensure equipment is on hand, prepared and priced correctly for projects and preventative maintenance.
• Oversees parts rooms, equipment, tools and boneyards to ensure correct ordering, procurement, use of all parts, and tracking to keep accurate counts for maintenance needs.
• Update preventative maintenance calendar to ensure project management and completion.
• Manage the MPulse CMMS system, ensuring consistency across facilities, priority, and project completion. Reports to leadership on status, tracking, and days to close.
• Coordination with accounting, supply chain, and purchasing team.
• Keeps accurate record keeping, saving, filing, and accurate vendor files, pricing, and records for maintenance/refrigeration team.
• Ensure purchase orders are entered into the ERP system, and invoicing is sent to accounting for payment.
• Ensures bid process and procurement process is consistent for all purchasing of parts.
• With approval of Director, negotiates contract pricing, ensure contracts are accurate and kept up to date.
• Supplies Security team with accurate vendor contact information to ensure vendor information is kept up to date to send out vendor packets and collect insurance.
• Escort maintenance and refrigeration vendors throughout facilities.
• Perform cost analysis of vendors, projects, capex projects, and tracking for leadership.
• Utilizes project management tools to ensure project tracking and completion.
• Ensure purchasing is competitively bided and ensure that best price, quality and/or service is obtained
• Develop and upkeep a good relationship with current vendors and find new vendors
• Oversee parts issuing program, including pre-kitting, stock levels and purge of inventory when necessary
• Obtain expenditure approvals, bids, develop schedules, budgets and upkeep project to ensure all goals are met

Essential Responsibilities

• Participate actively in Wawona Frozen Foods' safety program to maintain a healthy, injury-free environment.
• Participate in training and company meetings to facilitate individual and company growth.
• Compliance with all GMP, HACCP, Food Safety, Food Defense, and SQF policies and procedures. Empowered to notify and/or act in response to any issues or concerns within the scope of work.

Qualifications

• Minimum 5 years of purchasing and project management experience in maintenance, manufacturing, or related field.
• High proficiency with Microsoft Office programs, including Excel, Outlook, Word, and Teams.
• Detail orientated with strong organizational, analytical and problem-solving skills.
• Maintain good attendance and ability to use timekeeping system to accurately track time.
• Working knowledge of ERP systems, especially Microsoft Dynamics Nav/Business Central
• Dependable, great attitude, highly motivated, self-starter, proactive thinker, team player, and strong work ethic
• Excellent written and verbal communication skills, including the ability to effectively communicate.
• Strong organizational and planning skills with the ability to prioritize and manage a demanding workload involving multiple tasks with competing priorities, responsibilities, and tight deadlines with follow-through and minimal supervision.
• Self-motivated

Location

• This position will work out of our Cedar or Alluvial location.

Benefits

• Competitive Medical, Dental, Vision, ADD, Life, FSA and DCAP Benefit Options
• Generous 401k with Company Match
• Paid Holidays
• Vacation and PTO
• Wawona Wednesday's, End of Season Appreciation Events, T-shirts and Hats, Employee of the Month
• You'll have the opportunity to work with great people and make a real impact - while being your unique, authentic self at work

Why Should You Apply

• We learn together. We believe in supporting all employees with all the training, resources, and tools to be successful. We invest in our people, we learn together, we take the time to train, and we grow together. We celebrate OUR people and want each employee to have a long career with Wawona Frozen Foods.
• We focus on building and keeping relationships, going above and beyond, and offering world-class service. Empowering each team member to make Wawona Frozen Foods better every day, come up with improvements and suggest suggestions, and help us be innovative. We are proud of our history and want to continue to leave a legacy.
• Wawona Frozen Foods promotes a work environment that encourages problem-solving, collaboration, and a culture of growth. We roll up our sleeves, we get dirty, we exemplify true grit, and we support each other because we truly care about our people.
• We pride ourselves on having a diverse team matching our diverse product base. We have an inclusive culture where different professional and personal perspectives, ideas, and suggestions are respected and welcomed.
• We pride ourselves on the fast-paced environment that our season creates, and we recognize that if it was not for our people working hard that we would not be as successful.
• We strive to deliver the best fruit products available and to be a valued partner in every one of our customer's successes.
• We take the time to build a relationship with our customers and make sure we are producing and delivering the best products specific to your needs.

Physical and/or Mental Demands

• Work in an environment where there can be medium to loud noise and in cold temperatures.
• Stand and walk, feel, reach with hands and arms. Occasionally requested to sit and talk or hear.
• A fast-paced environment that requires high attention to details and minimal down time.
• Occasional lifting and transporting of moderately heavy objects, such as buckets of fruit, boxes, pails, etc. Lifting requirement: Must be able to lift up to 40 lbs. independently.
• Other duties as assigned requiring repetitive tasks, duties, or assignments such as sorting, packing, stacking, or cutting.
• Work flexible/varying schedules to support the team, customers, and deadlines.
• Specific vision abilities required by this job include peripheral vision and ability to see all colors.
• You will be regularly exposed to moving mechanical parts, extreme cold, and vibration. Exposure to cleaning products and agents for the sanitation of equipment and machinery regularly.
• Wear appropriate personal protection equipment and adhere to dress code as outlined for working in a food manufacturing facility.

Additional Information

• Applicants must be fully authorized to work in the U.S. and physically be in the U.S.
• Wawona Frozen Foods is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, gender identity, or any other protected factor.