Program Coordinator Infant/ Toddler

Infant/Toddler Program Coordinator

The Program Coordinator is responsible for the daily operation of the child development program in their particular area. The Infant-Toddler Coordinator is primarily responsible for the infant and toddler area. The function of the Program Coordinator is to provide an environment in which young children can grow and develop in an atmosphere of mutual respect where there exists a regard for the cultural background and values of the family. This position requires great energy and enthusiasm; the ability to innovate, communicate and cooperate with others; and the ability to be self-motivated. The Program Coordinators form an administrative team with the Program Director and Center Director to assist in the development and implementation of policy and best practices.

Associated Students Child Development Center (ASCDC) serves students, faculty, staff, alumni, and community families by providing childcare to children 4 months to 5 years of age. We are part of Associated Students, SJSU, an independent non-profit corporation serving as an auxiliary and student government for San Jose State University.

Essential Functions

• Supervises Lead Teachers; including providing ongoing feedback on performance through one on ones monthly; conducts annual performance evaluations.
• Tracks, monitors, & approves of Lead Teacher and Teacher Assistants time off requests attendance
• Approves Lead Teachers' timecards via ADP
• Reviews applications and interviews Teacher Assistants
• Recruits, interviews, trains and prepares Teachers Assistants for classroom support positions. This includes developing a staffing schedule each new session.
• Supervises, schedules and evaluates the work of assigned student assistant staff including, but not limited to scheduling shifts, coordinating responsibilities, planning and conducting orientations and regular trainings, & meetings.
• Conducts tours of the center when onboarding new staff and/or volunteers.
• Ensures the program meets NAEYC, QRIS, ITERS and licensing standards.
• Responsible for conducting internal assessments using ITERS scoring tool. Meets with Lead Educator to provide feedback of observations, and develops goals and action steps to help raise lowest scores. Conducts follow up check-ins to ensure continued progress.
• Provides added support to Lead Educators in regards to parent concerns, which includes meeting with parents.
• Monitors program inventory and is responsible for purchasing educational & classroom materials, as well as infant and toddler program specific items.
• Oversees the maintenance of Program's environments including classrooms, children's bathrooms, and outside play space areas. Ensures environments are clean and orderly and have safe traffic patterns (i.e. emergency evacuation routes clear of hazards). Takes action to correct delinquency &/or reports facility delinquencies to Operations Coordinator and Center Director for action.
• Prepares and maintains adequate first aid kits for each classroom, the playground and emergency disaster kit (i.e. earthquake).
• Oversees adherence to the health plan of the center, supporting Educators and families that may need clarification with the center's Health and Illness Policies. Has the knowledge and disbursement of medications.
• Meet with the Program Director as needed to update them on DRDP program, classroom & ITERS goals.
• Arranges coverage for staff meetings, parent conferences, parent meetings, and other Center events.
• Oversee and advise lead teachers in each classroom on Center philosophy, developmentally appropriate practices, and child centered curriculum
• Familiarize themselves with the program in each classroom of their area and substitutes for the lead teacher in case of absence whenever possible.
• Prepares agendas and conducts monthly meetings of professional staff of their area of responsibility
• Supports Lead Teachers with feedback conversations, performance management and disciplinary actions of Student Assistant staff as needed
• Supports Lead Teachers and families in parent meetings
• Conducts parent workshops/trainings as needed and meets with parents about concerns in the classroom and Center
• Actively participates in professional groups and community organizations and keeps abreast of current issues in the field
• Attends professional workshops and conferences and shares knowledge and expertise with staff as needed
• Other administrative duties as assigned by the Program Director or Center Director
• Serves on Associated Students committees as needed

Knowledge, Skills, and Abilities

• Requires excellent interpersonal skills
• Must be proficient in MS Word, MS Excel, Google Mail, Google Calendar, Google Docs, Internet Explorer
• Able to perform essential functions as outlined in staff handbook
• Understands and adheres to requirements of Title V, CDE and Title XXII, Community Care Licensing
• Understands and adhere to all Center policies and procedures
• Requires excellent verbal and written communication skills
• Ability to write business correspondence
• Ability to work independently with minimal supervision
• Ability to plan and organize office assignments
• Ability to create a spreadsheet for the purpose of analyzing data, ability to collect, sort, organize and manipulate data on Excel
• Ability to type at least 60 WPM

Work Environment, Hours and Physical Demands

• This job operates in a childcare and pre-school environment with children four months to five years of age.
• Centers hours of operation are in person Monday through Friday 7:15 a.m.-5:30 p.m. The Infant & Toddler Program Coordinator position is from 8:30-5:30; work hours are subject to change and based on the needs of the program.
• Must be able to perform closing procedures of the center.
• Must be able to lift, from the floor to waist, and carry up to 40 pounds.
• Must be able to reach a child 20-30 feet away within 30 seconds without danger to the staff person's health
• Must be able to observe, see, hear and respond to children's needs, which includes crouching or kneeling to a child's height and creating eye contact at a child's level.
• Must be able to perform movements which include grasping, touching, pushing and pulling, manual dexterity and eye- hand coordination.
• Capable of managing the stress and tension that contact with many children and parents bring every day.
• Must be able to operate a computer, including a keyboard and mouse, and phone.

Other Duties

• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Activities, duties, or responsibilities may change at any time, with or without notice.

Required or Preferred Education and Experience

• B.A. or B.S. Child Development or related field
• Site Supervisor Permit issued by Commission on Teacher Credentialing required; completing 21 hours of professional development each school year.
• Current First aid/CPR certification required
• Minimum five years' experience teaching in a child development center
• Two years of supervisory experience preferred

Notes to Applicants

All Associated Students employees must be fully vaccinated against COVID-19 no later than September 30, 2021, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position may be exposed to sensitive or personal information and is required to comply with the requirements set forth by the Integrated CSU Administrative Manual 8000 series and Associated Students Information Security Standards as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily after a conditional offer of employment. Failure to satisfactorily complete the background check may affect a conditional offer of employment.