Operations Specialist - Early Childhood Impact @ the Y

Operations Specialist - Early Childhood Impact @ the Y

Job Category: Head Start - Early Childhood Impact Requisition Number: OPERA002669

Full-Time On-site Hourly Range: $32 USD to $33.33 USD YMCA Early Childhood Impact - Richmond Parkway San Pablo, CA 94806, USA

Description

The Operations Specialist supports the YMCA of the East Bay's ECI operations team by providing flexible administrative, monitoring, and on-site support to help programs run smoothly. This role assists with licensing paperwork, staff training coordination, operational follow-up, new teacher onboarding, parent communication, and special projects. The ideal candidate is organized, responsive, detail-oriented, and committed to supporting safe, compliant, and effective early childhood program operations in alignment with the Y's mission and values.

Why You'll Love Working Here:

• Medical, Dental, and Vision Insurance Full-time employees are eligible for heavily subsidized coverage with several plan options.
• Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage.
• Flexible Spending Accounts (FSA) for health and dependent care expenses.
• Long-Term Disability Insurance for added financial protection.
• Employee Assistance and Wellness Programs to support mental health and work-life balance.
• Commuter Benefits available for eligible employees.
• Paid Holidays and 6 weeks of PTO accrued annually.
• Professional Development Opportunities and ongoing training to support your career growth.
• YMCA Membership Benefits and discounts on programs for you and your family

ESSENTIAL FUNCTIONS:

1. Support operations Director/Managers, as directed, with completion of on-going licensing paperwork including applications, forms, reporting, and appeals.
2. Schedule, arrange and support operations related trainings, meetings/appointments and organize staff meeting agendas, materials, and documentation.
3. Assist with operations related monitoring and follow up including active supervision, licensing, staffing vs. enrollment, and health/safety.
4. Participate with the ECI team in interviews for prospective teachers, and with new teacher placement.
5. Coordinate with ECI team to support effective on-boarding for new teachers, including direct on-site support, check-ins with new staff, support for professional development plans and monitoring of benchmarks.
6. Attend webinars and trainings to obtain current updates and disseminate information regarding new/changed regulations from CCL, CDSS, CDS and OHS.
7. Support with operations related communication, including phone calls, emails, letters, and memos.
8. Support operations team with parent outreach and meetings, as needed.
9. Support with organization for large scale distributions to centers, as needed.
10. Special projects and other duties as assigned.

MEASURE OF EFFECTIVENESS

1. Ability to meet staffing goals as outlined by ECI leadership;
2. The development and maintenance of positive relationships with all stakeholders;
3. Program is in a dynamic state of evolution and improvement.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

Sufficient strength, agility and mobility to perform essential functions

Must be able to work on a computer for an extended period of time

Must be able to travel locally for meetings, training and special events

Must be able to work some nights and weekends

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

LEADERSHIP COMPETENCIES:

Communication and Influence

Developing Self and Others

Engaging Community

Emotional Maturity

Inclusion

Collaboration

Functional Expertise

QUALIFICATIONS:

• Required: High School Diploma or GED
• Preferred: Associate's degree in business administration, Early Childhood education, or related field
• Current Site Supervisor Level permit or above preferred.
• Two years' experience as an ECE teacher and/or administrator/leader preferred
• Strong written and verbal communication skills
• Valid California Driver's License/proof of auto insurance/annual DMV check required
• Criminal record clearance and health requirements that include physical exam, TB screen and immunizations
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases and other computer programs

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.