Executive Assistant – Human Resources
Location: Arcadia, CA (Onsite required)
Pay Rate: $45/hour
Overview:
The Human Resources department is seeking an experienced Executive Assistant to provide comprehensive administrative support to HR leadership. This individual will play a key role in managing calendars, coordinating meetings, preparing reports and presentations, and handling confidential information in a fast-paced healthcare environment. This is an excellent opportunity for a polished professional who is motivated to learn and grow.
Key Responsibilities
Provide high-level administrative support to the Vice President of HR and HR leadership team.
Coordinate and manage executive calendars, including scheduling meetings, appointments, and events.
Prepare correspondence, presentations, reports, and meeting materials with a high degree of accuracy and professionalism.
Organize and coordinate domestic travel arrangements and event logistics.
Maintain confidential records and provide support for HR-related projects and initiatives.
Screen and direct communications on behalf of executive leadership.
Uphold a professional business presence and demonstrate excellent judgement when handling sensitive information.
Anticipate the needs of executives and proactively manage priorities as circumstances change.
Required Qualifications
High School Diploma or GED required.
Minimum three (3) years supporting senior or executive-level leadership in an administrative or executive assistant capacity.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Excellent written and verbal communication skills.
Outstanding organizational skills and ability to manage multiple priorities in a dynamic environment.
High degree of professionalism, discretion, and reliability.
Demonstrated ability to handle confidential information with integrity.
Stable work history.
Preferred Qualifications
Five (5)+ years supporting C-suite or senior executives.
Previous support experience in Human Resources and/or healthcare.
Bilingual (English/Spanish) strongly preferred.
Understanding of HR functions such as compliance and onboarding.
Experience organizing executive communications, travel, and event logistics.
Desired Attributes
Polished, poised, and professional with a strong executive presence.
Exceptional attention to detail and strong time-management skills.
Proactive problem-solver who demonstrates initiative and ownership.
Superior interpersonal and customer service skills.
Ability to work independently and as part of a collaborative team.
Trust the office staffing pioneer.
Finding the right job isn’t always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we’re pretty good at it!About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Human Resources Executive Assistant • Arcadia, California, US
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