IT Manager

Join the Port View Preparatory Team!

An ABA-Focused Educational Setting

Port View Preparatory is a nonpublic school dedicated to serving students with special needs, complemented by a licensed clinical practice that provides comprehensive support for the students and families we serve. With campuses in Tustin and Ontario, our team of approximately 440 educators, clinicians, and operations professionals is united by a shared commitment to making a meaningful difference in children's lives every day.

Our organization is built on an entrepreneurial, collaborative culture where each campus and department is empowered to lead, innovate, and take ownership of its work. This independence is one of our greatest strengths, and we are committed to preserving it.

As we continue to grow, we're seeking to strengthen the technology infrastructure that supports our mission. We're looking for a centralized foundation where strategic initiatives, institutional knowledge, and critical systems are organized, accessible, and aligned across the organization. This role will serve as the steward of that foundation-ensuring our technology ecosystem remains reliable, scalable, and positioned to support our students, staff, and future growth.

Why does this role exist now?

We've transformed our 2026-2027 Strategic Plan into a centralized operating system where goals, owners, and metrics are tracked in one place. Now we need someone to own it, manage it, and ensure it remains aligned with the technology infrastructure that supports it.

Today, our IT services are fully outsourced. While they keep operations running, no one within Port View currently owns the platform, data, or the connection between technology and our strategic priorities. This role will become Port View's first internal technology owner-the single point of accountability for our technology environment.

This is a build-and-own opportunity, not a maintenance role. The right candidate will establish the foundation, set standards, and help shape how technology supports the organization for years to come.

What you'll actually do:

This role is responsible for administering and continuously improving our operating system, including boards, automations, dashboards, permissions, and quarterly planning processes. The Technology Manager will oversee our Microsoft 365 environment, managing user accounts, identity and access, security policies, device management, SharePoint, and compliance settings. They will establish recurring governance processes for license management, security, and access reviews; manage relationships with our outsourced IT provider and other technology vendors; and ensure our core business systems-including student and clinical platforms, HR/payroll, and finance-remain secure, integrated, and reliable. As the primary internal technology resource, this individual will provide responsive support and trusted guidance to staff across both campuses while ensuring sensitive student and clinical data is protected and managed in accordance with best practices.

Must-haves

• 5+ years experience administering Microsoft 365 / Microsoft cloud in a mid-size organization - identity, security, SharePoint, and device management hands-on (not just oversight).
• Real platform-building chops: you've built and maintained a no-code/low-code system with connected data, automations, dashboards, and permissions -com or similar (Smartsheet, Airtable, Asana, ServiceNow, or similar).
• A track record of owning IT as the primary internal person - setting priorities, managing vendors, and talking to non-technical leaders in plain language.
• Sound judgment with sensitive data - you understand why some information can't leave its system of record, and you act like it.
• Clear communication and a service mindset. 440 people across two campuses will depend on you; you make technology feel easy for them.
• Bachelor's degree (equivalent hands-on experience will be considered).

Nice-to-haves

• Experience in K-12, special education, clinical, or nonprofit settings.
• Familiarity with FERPA, IDEA, HIPAA, or CMIA (we'll train you regardless).
• Microsoft certifications (e.g., MS-102, AZ-104, SC-300) or com administration experience.
• Light automation or scripting - Power Automate, PowerShell, or Microsoft Graph.
• You've stood up an IT function or governance process from scratch before.