Research Coordinator II

Research Coordinator II

Job Description:

NHMFL user program administration

Oversee annual reporting for the AMRIS and High B/T Facilities, year-round reporting of publications, maintenance of the AMRIS and High B/T user databases, and answering requests from the NSF for additional information regarding the user program

Develop annual operations plans and budgets

Recommend and implement operating policies and procedures in the AMRIS and High B/T facilities in compliance with NSF best practices for user facilities

Assist users with submitting proposals, travel, and access to the AMRIS and High B/T facilities

Manage user access and onboarding by creating UFIDs and coordinating remote and physical access privileges for both internal University of Florida users and external users.

Maintain and update user information on the AMRIS and related websites (maglab and chemistry facility) to ensure accurate and current information regarding facility resources, spectrometer descriptions, capabilities, and user guidelines.

Organize 1-2 training workshops annually for the NHMFL user facilities

Organize NHMFL related symposia at UF

Organize annual site visits of External Advisory Committee, Users Committee, and NSF

Coordinate NHMFL NSF Research Experience for Undergraduates participation and other STEM outreach related activities in Gainesville

Develop and coordinate outreach activities with UF faculty and staff

Maintain AMRIS and High B/T websites

Coordinate user workshops for NHMFL affiliated projects

Coordinate an NHMFL speaker service with UF faculty

Liaise between the AMRIS and High B/T facilities and NHMFL, UF administration, outside agencies and the general public

Coordinate UF outreach activities with the NHMFL Center for Integrated Research and Learning, user program, diversity program, and public relations office at national conferences, through NHMFL publications and through web media

Train graduate and undergraduate student volunteers in outreach programs and coordinate their visits to K-12 schools

NHMFL research activities coordination

Advocate for and advance inter-site and intra-site NHMFL strategic development activities

Coordinating regular visits of the NHMFL Director and scientific staff between the Gainesville and Tallahassee facilities

Plan and coordinate conferences such as the NHMFL Users Committee Meeting and the SEMRC

Develop specific project goals, schedule deliverables, designs work plans, timelines, team meetings and implementation of procedures for NHMFL research projects

Ensure that appropriate faculty and staff follow agreed deadlines and project timelines

Grants administration

Coordinate the preparation and submission NHMFL-related grant proposals

Track submitted proposals, awarded projects, and budget changes

Oversee project management, annual activities reporting, and grants compliance

Attends regular RAC meetings to stay informed of the internal processes and external policies

Research activities coordination for NIH RM1 center National Resource for Advance NMR Technology

Develop and maintain website as required by the NIH RM1 guidelines

Develop training videos and edit technical documents used in training students and postdocs and disseminating technology developments

Organize 1-2 one-week training workshops annually for the RM1 center

Oversee annual reporting, including reporting of publications, maintenance of outreach information on the website, assisting with annual reports to the NIH, organizing any needed NIH site visits

Assist with organizing the annual EAC meeting for the RM1 center

Assist users of RM1 technology (DBPs and C&S projects) with submitting proposals, travel, and access to the AMRIS and NMR user facilities

Expected Salary: $55,000 - $62,000

Required Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred:

EDUCATION & TRAINING: Bachelor's degree in a STEM- or business-related field

EXPERIENCE

Experience working with scientists in an academic setting with technically demanding, interdisciplinary projects

Experience with project management, preferably in a major user instrumentation facility or national lab setting

KNOWLEDGE

Knowledge of various types of computer applications

Knowledge of various types of data information management systems

Knowledge of submission, tracking, and reporting of federal, state, and other applicable grants

Knowledge of university rules/procedures related to travel and purchasing

SKILLS

Excellent interpersonal/relationship development skills

Excellent written and oral communication skills

Effective time management skills

Good research skills

Good analytical skills

Strong organization skills [with focus on detail and fiscal oversight]

ABILITIES

Ability to develop and implement applicable rules, regulations, policies, and procedures for facility operations

Ability to develop and implement budgetary policies and procedures

Ability to interpret and apply grant and contract guidelines and regulations of federal, in-house, and other grants

Ability to communicate with a variety of individuals internally and throughout the international community

Ability to interact with diverse groups and individuals within the NHMFL, UF, local community, and visitors from colleges, universities, and labs world-wide

Ability/flexibility to adapt quickly to changing multiple priorities

Ability to travel*

Ability to work independently, plan, organize, and coordinate multiple assignments simultaneously

Ability to work strategically

Ability to prepare administrative reports and correspondence

Ability to develop and maintain forms, records, and files

Ability to learn new tasks

Ability to be a "problem-solver"

Ability to follow through on assignments without reminders

QUALIFICATIONS

Professional in appearance and demeanor

Willingness to travel*

Self-starter; follows through on assignments without reminders

Enthusiasm for event coordination in a comprehensive research university

Desire to work collegially within a goal-oriented organization

Willingness to learn new tasks

Willingness to be a "problem-solver"

Team oriented*

NOTE: Business expenses are reimbursed through a standard accounting system

Special Instructions to Applicants:

Please upload the following - CV or Resume, Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date.