Executive Assistant

Job Description

The Executive Assistant provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, communication liaison, information preparation, and representing the executive to others. Handles confidential company information and communications. Full comprehension of company’s operation and procedures. Uses discretion and judgment and knowledge of organization to facilitate the executive’s activities.

This position can be based out of Kansas City, MO or Kalamazoo, MI

Qualifications

Minimum Qualifications

• · High School Degree required; College Degree preferred.
• · A minimum 7 years of administrative experience

Additional Qualifications

• · Excellent verbal and written communication skills
• · Strong organizational skills and ability to multitask
• · Excellent Problem-solving and decision-making skills
• · Ability to act as gatekeeper and escalate relevant information to executives as needed
• · Skilled in the use of standard office equipment (, copiers, business telephone systems, projectors, fax machines).
• · Ability to work effectively with minimal supervision
• · Excellent interpersonal skills
• · Ability to treat confidential information with appropriate discretion
• · Exceptional attention to detail
• · Advanced working knowledge of all Microsoft Office Suite applications as required

Responsibilities

• · Support and assist executives that ensure effective use of time and productive interactions with staff and the public
• · Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles
• · Responsible for schedule management, communication liaison, information preparation, and representing the executive to others
• · Handles confidential company information and communications
• · Use discretion and judgment and knowledge of organization to facilitate the executive’s activities