Patent Specialist

Job Summary :

• Bookoff McAndrews (BoMc) is seeking an experienced Patent Specialist with 5+ years of U.S. and foreign patent prosecution experience to join our collaborative Patent Practice team. This position is remote.
• The Patent Specialist serves as a key member of the prosecution team, partnering closely with attorneys and clients to manage domestic and international patent portfolios throughout the entire patent lifecycle—from application filing through patent issuance.
• This position requires exceptional organizational skills, attention to detail, sound judgment, and the ability to independently manage a high-volume docket while delivering outstanding client service.

Key Responsibilities :

• Patent Lifecycle Management: Manage U.S. and foreign patent prosecution matters from filing through issuance.

Oversee U.S. and foreign patent applications from filing to grant, including:

• Prepare, review, and electronically file patent applications, responses, formal documents, and related filings through the USPTO, WIPO, and other electronic filing systems.
• Prepare response shells and review matters for Information Disclosure Statement (IDS) requirements.
• Review Notices of Allowance and complete issue fee and allowance checklists.
• Prepare client reporting emails and upload correspondence to client portals, as applicable.
• Prepare formal documents, obtain and track executed signatures, and ensure timely filing.
• Prepare and review correspondence from foreign associates and report significant developments to clients.
• Monitor deadlines, send client reminders, and proactively follow up on outstanding items.
• Verify filing requirements and obtain additional information from clients as needed.
• Respond to client inquiries and provide timely status updates on pending matters.
• Client and Practice Support Develop a strong understanding of each client's preferred procedures and reporting requirements.
• Deliver responsive, high-quality service while maintaining strong attorney and client relationships.
• Assist with special projects, including assignment recordation, powers of attorney, large portfolio transfers, and other practice initiatives.
• Provide cross-coverage and support for fellow Patent Specialists as workload demands require.

Workflow & Quality Management:

• Independently prioritize assignments and manage competing deadlines in a fast-paced environment.
• Maintain a secondary docket to ensure timely completion of all assigned tasks.
• Utilize established quality-control procedures, including detailed proofreading and standardized checklists, to ensure accuracy and consistency.
• Coordinate closely with the docketing department regarding upcoming deadlines and filing activities.
• Maintain electronic files in accordance with firm policies and best practices.
• Exercise professionalism, sound judgment, and discretion when interacting with clients, attorneys, foreign associates, and colleagues.

Qualifications:

• Minimum of five (5) years of recent U.S. patent prosecution experience in a law firm environment.
• Thorough understanding of U.S. and international patent procedures, including the MPEP, 37 C.F.R., PCT Regulations, and foreign prosecution requirements.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and Adobe Acrobat.
• Exceptional organizational skills with the ability to effectively manage multiple priorities and deadlines.
• Strong written and verbal communication skills with a client-service mindset.
• Ability to work both independently and collaboratively within a team-oriented environment.
• Positive, proactive attitude with a commitment to continuous learning and professional development.

About BoMc:

• We are a dedicated and friendly team who enjoys our work.
• It shows in the quality of our work and it’s recognized.

Vault named us its 2027 #9 Best Midsize Firm to Work For, which includes top rankings across key benchmarks for “firm culture,” "associate/partner relations," "hours," “informal training, mentoring, and sponsorship” and "satisfaction." The Washington Post also named us one of its 2026 Top Workplaces. Compensation and Benefits:

• The good faith base salary range for this position is $80,000 - $95,000 (non-exempt).
• The actual pay will be based on experience and other relevant factors permissible by law.

In addition, we offer:

• Comprehensive medical, dental and vision plans with firm-paid options Flexible Spending Account (FSA) Firm-paid life insurance and accidental death & dismemberment (AD&D) coverage Firm-paid short and long term disability insurance 401(k) plan Discretionary annual merit bonuses Powered by JazzHR