Facility Management Specialist

Facilities Maintenance Support Specialist

The Facilities Maintenance Support Specialist provides facility management, maintenance planning, project development, and infrastructure sustainment support for Bureau of Medicine and Surgery (BUMED) facilities and real property assets. The position serves as a facility management subject matter expert responsible for documenting facility conditions, maintenance requirements, repair projects, construction initiatives, and lifecycle management activities. The Facilities Maintenance Support Specialist assists BUMED Headquarters, Regional Commands, and installation-level Facility Managers with preventive maintenance programs, facility assessments, project planning, capital improvement initiatives, maintenance action plans, and facility sustainment strategies to ensure healthcare facilities remain safe, operational, and mission-ready.

The Facilities Maintenance Support Specialist conducts inspections of buildings, infrastructure, utility systems, and facility equipment to assess condition, performance, and remaining service life. They evaluate facility deficiencies and identify requirements for maintenance, repair, renovation, modernization, and replacement projects. They perform periodic surveys of facilities throughout the assigned area of responsibility (AOR) and provide technical recommendations to facility managers and leadership. They conduct annual facility assessments and audits, documenting deficiencies, risks, and corrective action recommendations. They monitor facility performance and support continuous improvement initiatives.

The Facilities Maintenance Support Specialist assists in the development, implementation, and oversight of preventive maintenance programs. They evaluate maintenance practices and recommend adjustments to improve facility reliability and lifecycle performance. They support planning and scheduling of maintenance activities for facility systems and infrastructure. They track maintenance performance and identify opportunities to reduce deferred maintenance and operational risk. They ensure facilities receive approved Common Levels of Operations (CLO) and Common Levels of Service (CLS).

The Facilities Maintenance Support Specialist identifies and documents facility project requirements for repairs, alterations, renovations, and new construction initiatives. They enter and manage project requirements within DMLSS-FM and other approved facility management systems. They coordinate with NAVFAC Facility Management Specialists (FMS), USMC Zone Managers, USACE personnel, and other stakeholders to properly develop project requirements. They prepare project scope information and supporting documentation for review and approval prior to submission. They support project development activities from concept through work induction and execution.

The Facilities Maintenance Support Specialist assists BUMED Headquarters, Regional Commands, and local Facility Managers with development of Five-Year Maintenance Action Plans (MAPs), Long-Range Plans (LRPs), and related facility investment strategies. They support identification and prioritization of local, regional, and enterprise facility projects. They assist with Program Objective Memorandum (POM) and facility investment planning activities. They develop project presentations, project lists, and supporting documentation for Special Projects Boards and other decision-making forums. They ensure BUMED and regional projects are represented during installation, regional, and enterprise planning meetings.

The Facilities Maintenance Support Specialist develops Statements of Objectives (SOO), Scope Intent Documents, Rough Order of Magnitude (ROM) cost estimates, and supporting project documentation. They support preparation of Statements of Work (SOWs), Independent Government Estimates (IGEs), plans, specifications, and cost estimates. They review project documentation prepared by NAVFAC, USMC Public Works Departments, and other organizations for completeness and accuracy. They ensure project documentation supports development of DD Form 1391 and other required project authorization documents. They verify project requirements are adequately defined to support design, construction, energy, and facility improvement contracts.

The Facilities Maintenance Support Specialist maintains and updates facility project information in enterprise systems including DMLSS-FM, MAXIMO, eProjects, GFEBS, PAX, and other authorized facility management systems. They monitor project status and maintenance activities through computerized maintenance management systems (CMMS). They track work orders and provide status reporting to facility managers and regional leadership. They support facility data collection, validation, and reporting requirements.

The Facilities Maintenance Support Specialist serves as a liaison between BUMED, NAVFAC, USMC, DHA, GSA, USACE, and other organizations regarding facility-related issues. They participate in coordination meetings, planning sessions, inspections, and facility reviews. They notify Facility Managers and Regional Managers of installation meetings, facility data calls, and emerging issues. They coordinate with building managers and facility points of contact to assess building conditions and operational concerns. They facilitate communication among stakeholders to ensure alignment of facility priorities and project execution.

The Facilities Maintenance Support Specialist collects, analyzes, and reports utility consumption and facility performance data. They support energy conservation and sustainability initiatives. They assist in evaluating facility systems and equipment for operational efficiency and lifecycle optimization. They coordinate with energy contractors and utility stakeholders regarding facility performance initiatives. They assist with processing facility property transfers and associated documentation, including DD Form 1354 activities. They support real property accountability and facility asset management requirements. They maintain records and documentation supporting facility ownership, occupancy, and lifecycle management.

The Facilities Maintenance Support Specialist escorts contractors, consultants, inspectors, and vendors performing authorized work within BUMED facilities. They monitor contractor activities and support project coordination efforts. They verify work is being performed in accordance with approved requirements and schedules. They support access coordination for maintenance, repair, inspection, and construction activities. They prepare facility condition reports, maintenance analyses, project status reports, and executive summaries. They document facility deficiencies, maintenance trends, and project progress. They maintain records supporting facility management, planning, budgeting, and compliance activities. They provide recurring and ad hoc reports to BUMED Headquarters, Regional Commands, and installation leadership.

Minimum of 3 years' experience managing a facility maintenance program in hospital, military, or special purpose installation settings. Demonstrated experience planning and scheduling maintenance activities and/or developing preventative maintenance programs. Working knowledge of facility management systems, specifically DMLSS-FM, MAXIMO, PAX, and GFEBS. Experience preparing and/or working with government documentation, including DD Form 1392 and DD Form 1354. Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel. Must have or be able to obtain and maintain a valid driver's license. Experience working with facility management or CMMS systems such as DMLSS-FM, Maximo, eProjects, GFEBS.