Client Services Coordinator

Marketing And Transactions Coordinator - Commercial Real Estate

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

This is an Onsite working arrangement at our San Francisco, CA location.

About you:

We're on the lookout for a dynamic Marketing and Transactions Coordinator - Commercial Real Estate (internally called Client Services Coordinator) who thrives on providing top-notch support to brokers and clients alike!

As a Client Services Coordinator, you're at the forefront of the action, delivering exceptional support to this Broker Team. This role will include helping support the Business Development of Brokers through marketing efforts, creation of pitch decks and other graphic material along with managing the transaction communication, correspondence and process from commencement to completion.

From project management to marketing wizardry, you're the go-to guru for all things real estate. You have a passion for proposal creation, document preparation, superior writing skills and presentation. You're ready to tackle any client-facing challenge, marketing graphic creation, or transaction administration task that comes your way.

In this role, you will:

• Balance multiple activities and projects at a time for multiple members of the team, and track action items, delivery dates/times and'manage up' to completion of each project.
• Develop pitches and presentations for a varied range of clients for broker team.
• Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
• Update Brokers' recent transactions on applicable websites, and client contract portals for both local and regional clients intel to be readily available.
• Participate in management and coordination of transaction and due diligence processes, entering deal sheets and submitting completed trade record and supporting paperwork, preparing invoices and tracking payments.
• AI Resource Lead - Serves as the team's go-to resource for all AI-related initiatives, developing and maintaining prompt libraries, establishing best practices, providing training and support, and identifying opportunities to leverage AI tools to improve efficiency and outcomes

What you bring:

• 1-2+ years of marketing/administrative support services experience within Commercial Real Estate.
• Working experience and knowledge of AI tools such as ChatGPT, Claude, Copilot etc.
• Bachelor's degree, preferably in Business, Marketing or Real Estate
• Proficient in intermediate functions including MS Word, Excel, Powerpoint and comfortable with using network/cloud based systems.
• Excellent communications skills, both oral and written.
• Excellent organizational and prioritization skills.

Pursuant to state/local law, Colliers is disclosing the following information:

Area/Location Specific: San Francisco, CA (Onsite)

Approximate Hourly Range for this Role: $32.12/hour to $38.46/hour

Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.