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Zirtual
Virtual Executive AssistantZirtual • Remote, New York, United States
No longer accepting applications
Virtual Executive Assistant

Virtual Executive Assistant

Zirtual • Remote, New York, United States
30+ days ago
Job type
  • Full-time
  • Remote
Job description

Job Description:

  • Manage and coordinate complex calendars and appointments
  • Schedule meetings, calls, and events across multiple time zones
  • Anticipate scheduling conflicts and proactively resolve them
  • Monitor and manage inboxes, including drafting and responding to emails
  • Prioritize communications and ensure timely follow-up
  • Serve as a liaison between clients and internal/external contacts
  • Prepare documents, presentations, and reports
  • Handle data entry, file organization, and record maintenance
  • Assist with project coordination and task tracking
  • Research and book travel arrangements (flights, hotels, transportation)
  • Create detailed itineraries and manage travel changes
  • Coordinate virtual and in-person meetings or events
  • Support day-to-day business operations
  • Conduct research and compile information as needed
  • Identify opportunities to improve processes and efficiency

Requirements:

  • Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
  • 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
  • Experience supporting multiple clients or executives preferred
  • Typing ability of at least 50 WPM with accuracy
  • Bilingual (English/French and/or Spanish)
  • Strong organizational and time management skills
  • Excellent written and verbal communication
  • High attention to detail and accuracy
  • Ability to manage multiple clients and deadlines
  • Proactive, resourceful, and solution-oriented mindset
  • Ability to work independently in a remote environment
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Virtual Executive Assistant • Remote, New York, United States

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