Transaction Coordinator

Transaction Coordinator

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

This is an Onsite working arrangement at our San Jose, CA location.

About you:

We're on the lookout for a Transaction Coordinator to join our growing team. The Transaction Coordinator provides essential administrative, operational, and analytical support for real estate transactions across a national or global corporate client portfolio. This role assists in maintaining accurate documentation and reporting, coordinating with internal and external stakeholders, and supporting workflow efficiency. The Transaction Coordinator plays a key role in ensuring organized processes, timely task completion, and high quality service delivery for all transaction related activities.

In this role, you will:

• Support execution of portfolio plans and transaction strategies aligned with the client's real estate objectives.
• Assist brokers and transaction managers in coordinating lease, sale, purchase, and sublease activities.
• Gather project requirements and prepare materials for field broker selection.
• Track transaction milestones, maintain documentation flow, and ensure required approvals are routed accurately.
• Assist in reviewing and organizing financial analyses, deal summaries, and supporting documents.
• Coordinate with legal teams by providing required documents for review and facilitating signature processes.
• Maintain transaction databases, input deal information, and ensure accuracy of all updates.
• Prepare transaction status reports and presentation materials for client review.
• Support planning and logistics for client site visits and market tours.
• Help develop, update, and organize standard templates, forms, checklists, and procedures.
• Follow standardized workflows and playbooks to support consistent delivery across markets.
• Monitor data accuracy for KPI reporting and assist in collecting metrics related to transactional performance.
• Ensure all client and broker engagement documentation is correctly processed and stored.
• Suggest improvements to enhance efficiency and streamline workflows.
• Support onboarding of new team members by sharing templates, tools, and process overviews.
• Provide administrative support to transaction managers and may assist in coordinating work for junior administrative roles.
• Assist in gathering data and materials needed for strategic planning activities.
• Support identification of occupancy cost saving opportunities by preparing reports and data sets.
• Help execute strategic initiatives by coordinating tasks, updating trackers, and following up on action items.
• Assist in preparing business cases, financial summaries, and supporting documentation.
• Maintain strategic planning files, data sources, and reference materials to ensure accuracy and accessibility.

What you bring:

• 13 years of experience in real estate, administration, project coordination, or a related field.
• Bachelor's degree, preferably in Business, Marketing or Real Estate
• Real estate license preferred or willingness to obtain one.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to analyze basic financial documents and interpret data accurately.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong client service orientation and ability to communicate professionally with stakeholders.
• Ability to work collaboratively within a team environment.
• Capacity to manage multiple tasks, deadlines, and shifting priorities.
• Proactive, dependable, and comfortable working in a fast paced environment.

Pursuant to state/local law, Colliers is disclosing the following information:

Area/Location Specific: San Jose, CA (Onsite)

Approximate Compensation Range for this Role: $81,754 to $95,000 per year

Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.