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The Planning Council
Finance and Administrative CoordinatorThe Planning Council • Norfolk, VA, US
Finance and Administrative Coordinator

Finance and Administrative Coordinator

The Planning Council • Norfolk, VA, US
23 hours ago
Salary
$26.40 hourly
Job type
  • Full-time
  • Quick Apply
Job description

Finance and Administrative Coordinator Norfolk, Virginia
  • Full-Time | On-Site 35 Hours per Week | Non-Exempt Salary Range:

|$26.40–$28.60 Hourly About The Planning Council The Planning Council identifies community needs, connects people with solutions, and improves lives.
  • Since 1941, we have worked with government agencies, nonprofit organizations, businesses, and community partners to address regional challenges and improve outcomes for individuals and families.
  • Position Overview The Planning Council is seeking a dependable and detail-oriented Finance and Administrative Coordinator to provide accounting, administrative, and office support.
  • This position processes accounts payable and accounts receivable transactions, prepares deposits, assists with reconciliations and audits, manages front-desk responsibilities, and helps ensure the office operates efficiently.
  • The ideal candidate is organized, accurate, professional, and comfortable balancing financial responsibilities with administrative and customer-service duties.
  • Key Responsibilities Finance and Accounting Process accounts payable, including USDA claims, HOPE Fund payments, recurring expenses, and vendor invoices.
  • Process accounts receivable invoices and payments.
  • Prepare bank deposits.
  • Enter financial transactions into the accounting system.
  • Assist with general ledger and account reconciliations.
  • Review outstanding and uncashed checks and complete follow-up.
  • Maintain recurring-expense checklists and ensure expenses are recorded in the correct period.
  • Communicate with employees and vendors to obtain documentation and resolve discrepancies.
  • Assist with audits, schedules, and supporting work papers.
  • Maintain accurate and confidential financial records.
  • Administrative and Office Support Greet visitors and manage the organization’s main telephone line.
  • Respond to inquiries and direct callers and visitors appropriately.
  • Receive, prepare, and distribute mail and shipments.
  • Assist staff with copying, scanning, data entry, mailings, document preparation, and special projects.
  • Operate office equipment, including the copier, scanner, postage meter, and telephone system.
  • Monitor and order office, kitchen, restroom, beverage, and mailing supplies.
  • Coordinate cleaning, maintenance, and property-related concerns with appropriate vendors.
  • Help maintain organized and professional reception, meeting, kitchen, and common areas.
  • Securely dispose of confidential records in accordance with organizational procedures.
  • Required Qualifications High school diploma or equivalent.
  • At least three years of relevant bookkeeping, accounting support, or administrative experience.
  • Experience processing invoices, payments, deposits, or other financial transactions.
  • Proficiency with Microsoft Excel, Word, Outlook, and standard office equipment.
  • Strong organizational, communication, customer-service, and time-management skills.
  • Excellent attention to detail and commitment to accuracy.
  • Ability to manage multiple priorities and work independently.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Ability to work effectively with individuals from diverse backgrounds and experiences.
  • Preferred Qualifications Associate degree in accounting, finance, business administration, or a related field.
  • Experience in a nonprofit, government-funded, grant-funded, or human-services organization.
  • Experience with account reconciliations, audit support, or month-end accounting activities.
  • Experience with Blackbaud Financial Edge or similar accounting software.
  • Intermediate or advanced Microsoft Excel skills.
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    Finance and Administrative Coordinator • Norfolk, VA, US

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