Administrative Analyst I/II/III

Administrative Analyst

This classification is scheduled to receive a 5% COLA effective July 2027. This recruitment will be limited to the first 50 applicants. The recruitment will close upon receiving 50 applications.

The Butte County Department of Behavioral Health is seeking a detail-oriented and data-driven Administrative Analyst with grant management experience to assist with the grant lifecycle and maximize funding impact. In this role, you will have a part in everything from budget development and grant writing to implementation, monitoring, oversight and compliance - including executing corrective action plans when needed. The ideal candidate will have experience and knowledge of coordinating cross-functional projects, MS Excel including pivot tables and dashboards, power query, power automate and power BI who can transform raw numbers into actionable insights and automated workflows.

This is a Monday through Friday position from 8 am to 5 pm with the opportunity for a 9/80 schedule after six months. Candidates hired for this position typically start between step 1 and step 3 of the salary range.

A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience (full-time equivalent) may be evaluated. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question.

The eligibility list created from this recruitment may be used to fill any current or future vacancies in ANY Butte County Department.

FLSA Level I: Non Exempt

FLSA Level II/III: Exempt

Under general supervision or direction, provides analytical assistance in the administration of assigned operations, programs, and projects including budget development, financial administration and reporting, grants, purchasing, contract administration, human resources, risk management, and training/staff development, management analysis, legislative analysis and regulatory compliance, and/or program analysis; researches and analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects, programs, divisions, and/or departments; and performs related duties as assigned.

Receives general supervision (Administrative Analyst I) or direction (Administrative Analyst II/III) from assigned supervisory or management personnel. Exercises no direct supervision over staff.

Administrative Analyst I : This is the entry-level classification in the Administrative Analyst series. Initially under general supervision, incumbents learn and perform routine duties relating to professional administrative or programmatic analytical support. As experience is gained, assignments become more varied, complex, and difficult; general supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Administrative Analyst II : This is the journey-level classification in the Administrative Analyst series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Administrative Analyst III : This is the advanced journey-level classification in the Administrative Analyst series responsible for performing the more complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgement. Positions in the classification rely on experience and judgement to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver services. Work is typically reviewed upon completion for soundness, appropriateness and conformity to policy and requirements. This class is distinguished from the Senior Administrative Analyst in that the latter performs the more complex work assigned to the series and serves in a lead capacity over assigned administrative, technical, and analyst support staff.

Positions in the Administrative Analyst class series are flexibly staffed; positions at the II- and III-levels may be filled by advancement from the I-level and the II-level; progression to the II- and III-levels is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the II- and III-levels.

Examples of typical job functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

Some duties, knowledge, skills, and abilities may be performed in a learning capacity for entry-level (I-level) positions.

• Performs professional-level administrative and program analysis work in areas such as budget development, financial administration and reporting, grants, purchasing, contract administration, human resources, risk management, and training/staff development, management analysis, legislative analysis and regulatory compliance, and/or program analysis.
• Conducts a variety of analytical and operational studies regarding departmental, divisional, and/or programmatic activities; evaluates alternatives and makes recommendations; participates in the development and measurement of industry benchmarks and best practices; discusses, consults with, and advises staff and management on recommendations; assists with the implementation of policy, procedural, administrative, and/or operational changes after approval; reviews and evaluates implemented changes; and prepares reports of conclusions.
• Assists in developing and standardizing procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations, programs, and service delivery methods and procedures in order to maximize funding and efficiencies and minimize costs; assists in assessing and monitoring workload and administrative and support systems.
• Independently writes content for administrative, management, operational, staff, legal, regulatory, and financial reports including the preparation of findings, conclusions, recommendations, and forecasts, for management, the Board of Supervisors, and external entities; develops formats to facilitate clear understanding and interpretation of information and materials to be presented.
• Coordinates activities with those of other programs/divisions/departments, depending upon the nature of the assigned area of responsibility.
• Represents assigned department in interdepartmental, community, and/or professional meetings.
• Ensures compliance with program, division/department, County, funding agency, and federal, state, and local requirements.
• Attends meetings, conferences, workshops, and training sessions; and reviews publications and related material to become and remain current on principles, practices, and new developments in assigned work areas.
• Performs related duties as assigned.

In addition, when assigned to:

• Budget, Grant, and Financial Administration and Reporting
• Contracts and Procurement
• Program Analysis
• Human Resources, Risk Management, and Training/Staff Development

Knowledge of: Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. Principles and practices of business and public administration as applied to assigned department, division, and/or programs. Sources of information and analytical processes related to a broad range of County programs, services, and administration including, but not limited to, budget development, financial administration and reporting, grants, purchasing, contract administration, human resources, risk management, and training/staff development, management analysis, legislative analysis and regulatory compliance, and/or program analysis. Applicable state, federal, and local laws, regulations, codes, and ordinances and County policies and procedures applicable to department, division, and/or programs to which assigned. Research, quantitative and qualitative analyses, mathematical and statistical calculations, and reporting methods, techniques, and procedures. Recordkeeping principles and procedures. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To: Perform responsible and difficult administrative analytical work involving the use of independent judgment and personal initiative. Conduct research, analyze, and implement various administrative activities such as budget development, financial administration and reporting, grants, purchasing, contract administration, human resources, risk management, and