Marine Compliance and Regulatory Coordinator (CLL)

Job Title

Regulatory Compliance Coordinator

Job Description

Responsible for tracking, coordinating, and supporting regulatory inspections, safety equipment compliance, and training requirements across Centerline Logistics' San Pedro, CA and Alameda, CA subsidiaries. This role ensures vessels maintain current certifications, safety-critical equipment is serviced and replaced on schedule, and all relevant parties, including dispatch, operations, port engineers, USCG, and classification societies, are coordinated and informed. The ideal candidate is highly detail-oriented, proactive, and experienced managing concurrent deadlines in a regulated maritime environment.

Responsibilities

Maintain a comprehensive tracking system for USCG inspections, ABS/BV class surveys, drydock and special surveys, and other regulatory events across the Pacific Coast fleet.

Track inspection dates, certificate expirations, survey windows, outstanding USCG deficiencies, and ABS/BV conditions of class for all assigned vessels.

Issue advance notice to operations, dispatch, port engineers, and vessel crews for upcoming inspections and certificate renewals; coordinate scheduling with USCG and class surveyors.

Ensure all vessel paperwork and certificates are current and in order prior to inspections; review USCG documentation for accuracy and initiate amendments when errors are identified.

Track all inspection findings, USCG deficiencies, and ABS/BV conditions of class from issuance through closure.

Coordinate with port engineers, vessel crews, and operations to ensure corrective actions are assigned and completed within required timeframes; maintain a running log by vessel, responsible party, and due date.

Follow up proactively to prevent findings from aging past resolution dates; support submission of corrective action documentation to USCG or class as required.

Track and coordinate scheduled service, exchange, and inspection of life rafts, immersion suits, and offshore medical kits.

Track and coordinate annual fire system inspections including CO2 hydrostatic testing and SCBA flow tests; schedule USCG A1 and A3 inspections with the appropriate service provider.

Track and purchase pyrotechnics, EPIRBs, SARTs, AED batteries and pads, and associated equipment in accordance with regulatory and manufacturer requirements.

Maintain complete records of all safety equipment service, exchange, and purchase activity.

Track crew and shoreside training compliance including Learning Management System assignments and HAZWOPER certifications; identify upcoming expirations and notify relevant parties in advance.

Maintain training records and generate compliance status reports for leadership as directed.

Draft routine correspondence to USCG sector offices and ABS on behalf of the Company, including re-inspection requests, extension requests, and responses to deficiency notices, for review and sign-off by Management.

Maintain complete and organized records for all vessels including certificates of inspection, survey reports, class certificates, safety equipment service records, and regulatory correspondence.

Enter and maintain inspection and compliance records in the CMMS system; ensure records are current and accurately reflect vessel compliance status.

Generate regular compliance status reports for leadership covering open findings, upcoming inspections, certificate expirations, and safety equipment schedules.

Perform other duties as assigned.

Qualifications

Two or more years of experience in a coordination or compliance-related role; maritime industry experience strongly preferred.

Familiarity with USCG inspection processes, COI requirements, ABS/BV survey frameworks, and vessel safety equipment regulations is a significant plus.

Proficient in Microsoft Office Suite; experience with CMMS platforms preferred.

Strong written communication skills; able to draft clear, professional regulatory correspondence.

Exceptional attention to detail with a demonstrated ability to manage a high volume of concurrent deadlines without missing critical dates.

Self-motivated and persistent in following up with internal and external stakeholders without requiring repeated direction.

Must handle sensitive regulatory and operational information with discretion.

Valid driver's license required. TWIC card required or must be obtained within 90 days of hire.

Job Condition and Environment

Standard office environment; primarily sedentary with occasional light physical effort.

Visits to vessels, shipyards, or USCG and ABS offices will be required.

Must be able to lift and carry up to 30 lbs.

Expected Hours of Work

Standard office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

Occasional other hours may be required based on inspection schedules, regulatory deadlines, or vessel operational needs.

Company Overview

Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.

The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.

We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.